Minutes January 22, 2013 HS

Wabasha County Human Services Board

Meeting of January 22, 2013

 

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:35 a.m., January 22, 2013 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.

 

The following members were present: Commissioners Hall, Harms, Roschen, Springer and Wobbe.

Absent: None

 

HARMS HALL

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with no changes.

Adopted Unanimously.

HARMS WOBBE

WHEREAS, the Minutes of the December 26, 2013 meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously

HARMS WOBBE

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 12/26/12 through 1/21/13 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 12/26/12 through 1/21/13 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 12/26/12 through 1/21/13 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 12/26/12 through 1/21/13 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.

WOBBE HALL

Whereas, Wabasha County Human Services Board receives a number of documents requiring signature during the calendar year in the Public Health Services and Social Services Department; and

Whereas, the Minnesota Department of Health and the Minnesota Department of Human Services provide continuing funding for services through grants and allocation of funds authorized by Legislation, which also need signature by a representative of Public Health Services or Social Services staff; and

Whereas, these documents can be signed by administrative personnel as a matter of routine administrative procedure; and

Whereas, there has been a long history of administrative personnel signing certain documents on behalf of the Human Services Board; and

Whereas the authorized staff involved in these actions understand they will also comply with the Wabasha County Purchasing Policy, adopted Feb 5, 2002;

Now therefore be it resolved, the Wabasha County Board of Human Services hereby authorizes the Directors of Public Health and Social Services, or their designees, to approve purchases, sign contracts, placement agreements, and other legally binding documents on behalf of the County during 2013. There is a limitation of $2,500 per individual item and $12,000 per contract (excluding contract for medical assistance waivers). The primary individuals/positions with this authorization are listed below:

Judy Barton _ PHS Director

Kathy Brehmer _ PHS Nurse

Terry Smith _ SS Director

Lisa McNally _ Financial Supervisor

Marcia Hitz _ Social Services Supervisor

Nicole Moline _ Fiscal Supervisor

Lisa Schuth-Stuhr _ Child Support Supervisor

Adopted Unanimously.

HARMS SPRINGER

Whereas, the Wabasha County Human Services Board has maintained an agreement for the provision of mental health and chemical dependency services with Hiawatha Valley Mental Health Center (HVMHC) for many years and wishes to continue this contractual relationship; and

Whereas, the County is required to provide services as required through Minnesota Statutes, Sections 245.461 to 245.486 and 245.487 to 245.4887; and

Whereas, HVMHC is an approved provider under Minnesota Rules, Parts 9520.0750 to 9520.0870 to provide mental health and chemical dependency services; and

Whereas, the County, pursuant to Minnesota Statutes, Sections 373.01, 373.02, 245.465 and 256M.60, wishes to purchase program services through this provider; and

Whereas, the Director of Social Services recommends approval of this agreement; and

Whereas, the unit rates for services by the HVMHC reflect a 0% increase for calendar year 2013;

Now, therefore be it resolved the Wabasha County Human Services Board approves the mental health and chemical dependency services agreement with Hiawatha Valley Mental Health Center at a maximum cost of $125,500. This agreement will end December 31, 2013.

Adopted Unanimously.

NO ACTION

Request to purchase a 2013 Malibu was discussed. Board members advised Director to receive quotes for a 2013 Chevrolet from area dealerships, with an understanding there was a dealership currently offering a vehicle at a cost less than the State contract. If available, this will be purchased with a formal Resolution brought back to the Board for action.

 

DISCUSSION and INFORMATIONAL ITEMS

Environmental Health Services Report

Judy introduced Nicole Frankfourth who was hired as the Environmental Health Sanitarian Technician. Nicole will need to work under Darrin for the nex

Darrin has been working mostly with inspections in the

Judy asked for consensus by the Board to begin looking at the possibility of Environmental Sanitarians having ticketing authority. There have been many instances where there are violations of food code that do

Social Services Quarterly Reports

Marci Hitz provided an update on the number of open/closed cases in the past quarter and details on children in out-of-home placements. She also discussed the current waiting list for voluntary case management services. There are approximately 20 individuals waiting for services. The loss of a Social Worker in mid-2012 has brought about this waiting list.

Hitz and Smith brought forward basic information on the vacant Social Worker and Collections Officer positions, requesting consideration to fill both

Topics to Watch in 2013

Smith shared a list of items that will be of interest to Board members in 2013, as they will have impact on service delivery. Included in those topics: health care information exchange, electronic data management systems, State/Federal funding, mental health services in schools, supercommunities, MnCHOICES, the shared supervisor position with Winona County, and the continuing efforts to explore regional collaboration for service delivery and administration.

PHS/SS Miscellaneous

Judy presented that she had a staff that was off on a 6 wk surgical leave; revenue lost is approximately $500/day as there is no staff to do the care coordination time that will be lost during this leave. Current staff will prioritize who needs to be seen and others will go without visits during this time.

Judy also presented on the national trend of Public Health agencies moving away from individualized services and doing much more population based services. The issue with th

 

HARMS HALL

Being no further business to come before the Human Services Board, motion was made and duly carried at 11:47 a.m. to recess this meeting until 9:30 a.m. on February 26, 2013.

Adopted Unanimously.

Agenda for this meeting

 

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