Minutes February 26, 2013 HS

Wabasha County Human Services Board

Meeting of February 26, 2013

 

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:30 a.m., February 26, 2013 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.

 

The following members were present: Commissioners Hall, Harms, Roschen, Springer and Wobbe.

Absent: None

 

HALL - HARMS

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with the change of removing Merl Norman from the attendance list and adding Commissioner Springer.

Adopted Unanimously.

HARMS – ROSCHEN

WHEREAS, the Minutes of the January 22, 2013 meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously

HARMS – ROSCHEN

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 1/22/13 through 2/25/13 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 1/22/13 through 2/25/13 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 1/22/13 through 2/25/13 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 1/22/13 through 2/25/13 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.

SPRINGER-WOBBE

Motion by Springer second by Wobbe to deny appeal of fee determination for MS Peterson based on lack of cooperation in paying current monthly assessments that are due.

Adopted Unanimously.

HARMS- HALL

Whereas, the Wabasha County Human Services Board is the host for group residential housing (GRH) agreements to providers with facilities within Wabasha County; and

Whereas, Minnesota Statutes 256I.01 through 256I.06 set forward the "Group Residential Housing Act", which establishes a comprehensive system of rates and payments for persons who reside in the community and who meet the eligibility criteria set forward therein; and

Whereas, "Group residential housing rate" means a monthly rate set for shelter, fuel, food, utilities, household supplies, and other costs necessary to provide room and board for eligible individuals. Group residential housing rate does not include payments for foster care for children who are not blind, child welfare services, medical care, dental care, hospitalization, nursing care, drugs or medical supplies, program costs, or other social services, and

Whereas, the State of Minnesota has approved a rate of $867.00 for GRH facilities and host counties therefore need to establish agreements with the providers to meet the needs of our residents; and

Whereas, the Director of Social Services recommends approval of this contract;

Now, therefore be it resolved the Wabasha County Human Services Board approves a new group residential housing agreement, effective January 1, 2013 through June 30, 2013. The monthly rate is $867.00, representing no rate increase from last year, as required by the Minnesota Department of Human Services. The new provider is:

Brian and Becky Barsness, Lake City

Adopted Unanimously.

ROSCHEN – SPRINGER

Whereas, the Director of Social Services has provided detailed information to the Human Services Board on the vehicles available through the State bid contract; and

Whereas, a replacement vehicle has been included in the 2013 budget for Social Services; and

Whereas, the 2010 Fusion has approximately 60,000 miles driven and is the vehicle to be moved to the general county car pool, for use by the Assessor's Office, upon purchase of a 2013 vehicle; and

Whereas, the purchase of a vehicle by the Department of Social Services provides the highest level of reimbursement and is cost-effective; and

Whereas, the Director of Social Services recommends the purchase of a 2013 vehicle and transfer of the 2010 vehicle to the general car pool;

Now, therefore be it resolved, the Human Services Board authorizes the Director of Social Services to purchase a replacement vehicle for the Department, and transfer of the 2010 Fusion to the general motor pool upon arrival of the new vehicle. The specific vehicle to be purchased will be the 2013 Chevy Malibu as per resolution 2013-HS004

Adopted Unanimously.

WOBBE- HARMS

Whereas, the Wabasha County has participated in the development of a regional contract manager position, hosted in Olmsted County, in 2008; and

Whereas, the number of participating counties now includes Dodge County, Fillmore County, Freeborn County, Goodhue County, Houston County, Mower County, Steele County, Wabasha County and Winona County; and

Whereas, the contracting service has brought consistency to the participating counties in the area of contract development and management; and

Whereas, these contracting services are cost-effective in the delivery of many social and public health services to the citizens of Wabasha County; and

Whereas, the proposed memorandum of understanding will extend services through December 31, 2015, with a provision for amending or canceling the memorandum; and

Whereas, funding the contracting service is based upon population of the participating counties; and

Whereas, the Director of Social Services recommends approval of this memorandum of understanding;

Now, therefore be it resolved the Wabasha County Human Services Board approves the renewal of this memorandum of understanding to receive contracting services, in conjunction with our 9 partnering counties. The anticipated cost for 2013 is $7,660.

Adopted Unanimously.

 

NO ACTION

The Wabasha County Human Services Board created the position of Collections Officer in the Fall of 2009 and the incumbent, Ms. Dawn Robinson, submitted her letter of resignation, effective July 3, 2012.

The filling of this vacancy is anticipated to result in a 2013 budget savings of approximately $2,900 as an individual will likely be hired at a salary less than the incumbent. The development of a Collections Officer position has been shown to produce the desired results of the Human Services Board, by collecting more funds than the expense of the position; and

The Wabasha County Human Services Board requests additional fiscal data to support the proposed Resolution to fill this vacancy. Such information will be brought forward to a County Board meeting in March.

 

SPRINGER - HALL

Whereas, the Wabasha County Human Services Board has one (1) current vacancy in the position of Social Worker; and

Whereas, the filling of this vacancy is anticipated to result in a 2013 budget savings of approximately $6,900 as individual will likely be hired at a salary less than the incumbent; and

Whereas, the delivery of adult protection services are essential to the families and individuals of Wabasha County and are the primary duties of the positions currently being vacated; and

Whereas, the Director of Social Services recommends this vacancy be filled;

Now therefore be it resolved by the Wabasha County Human Services Board recommends to the Wabasha County Board to authorize the Director of Social Services to fill the Social Worker vacancy to maintain normal operations of the Social Services Department.

Adopted Unanimously.

 

DISCUSSION and INFORMATIONAL ITEMS

Environmental Health Services Report

Nicole Frankfourth gave a presentation on radon, the health impact of radon, and mitigation measures to the Board. Also working on catching up inspections that were overdue and attending training put on by MDH for new sanitarians working under delegation agreements.

Judy reported that Darrin Thompson has also been doing FBL inspections and the department is getting caught up on past inspections and are now to the point where it is back to just keeping current with the month to month inspections due each month for our delegated facilities. Reports Darrin submitted the year end septic report to MPCA.

Community Health Needs Assessment and Strategic Planning process

Judy Barton did a presentation on the ongoing Community Health Needs Assessment and planning process which includes a need to develop a strategic plan for the Public Health Department. Several handouts about the process were reviewed. MDH staff will be at the Public Health office March 14 and 15 to facilitate the strategic planning process. The agency will need to have a Quality Improvement Plan submitted to MDH and a Community Health Improvement Plan submitted to MDH at the end of the process, but no later than Feb of 2015

SHIP- State Health Improvement Project

Judy Barton updated the Board on the Governor's budget proposal which includes statewide funding for the SHIP project. If this stays in the approved budget it will mean that beginning July 1, 2013 there would be funding for Wabasha County to again participate in the SHIP grant project, dependant on submission of an approved grant application. Judy anticipates that the regional Public Health agencies would again submit one regional grant application as they had done previously. Judy informed there Board there is currently not enough staff to do these grant functions and that should we apply for and receive the grant there may be the need to add a staff member to perform the duties of the grant.

Social Services Quarterly Reports

Lisa Schuth-Stuhr, Child Support Supervisor, gave her annual report to the board. Both Linda Hough and Jean Grabau, child support officers, were present. Lisa reported on the caseload, the changes to the caseload count throughout the year and the types of cases we work. Lisa reported on the collections for 2012 and the state rankings for Wabasha County in Paternity: 4th in the state, Establishment of Support Order: 74th in the state, Collection on Current: 11th in the state, Collection on arrears: 9th in the state and Cost Effectiveness: 15th in the state. Lisa also reported that the local office is going to be meeting monthly with Michael Plante, Assistant County Attorney, to develop better methods, reviews and processes to get more contempt actions to court and to hopefully increase our results in that area. Lisa also reported that Regionalization for child support is being set aside by the Supervisors in the region as it is felt that more direction is needed from the Director's Group and the County Boards. The Southeast Region is going to start doing some training for workers instead of pursuing regionalization. The first training is set for June, 2013. Open invitation extended to the Board for questions or their interest for any future information to be provided to them in regard to the child support program in Wabasha County.

PHS/SS Miscellaneous

Barton informed the Board that she has a staff member who is currently working 40 hours per wk who will be reducing hours temporarily to 32 hours per week so that she can take college courses to obtain her Bachelor of Science degree in Nursing (she currently has an associate's degree in nursing) and thus be eligible for PHN certification. Barton explained to the Board that the department is currently short on certified PHN's and she has been unable to recruit them when she has an opening, so this is a good thing for the agency. Several of the programs the department does require that staff working them has a PHN certification.

Barton also informed the Board that the Public Health Department has discontinued doing Public Health nurse clinic medication set-ups. Initially following discontinuation of Home Care licensure this appeared to be working, but in recent months people who are receiving this medication set-up have required home visits, off hours visits, etc and thus really fall into the category of Home Care. In order to not violate Home Care Licensure Law Public Health will discontinue this practice

Lisa McNally gave an update on the IMU shared supervision with Winona County. McNally informed the Board that the shared supervision was a positive experience with both counties benefiting from the venture. McNally reported that the shared supervision agreement ends February 28, 2013, but that there may be a request for additional time with Winona County through the month of March, 2013, to allow for transition. It was reported that no request has been received from Winona County to date to her knowledge. McNally also reported that in order for such ventures to continue in the future, there may be staffing and equipment changes needed in Wabasha County to make such a future collaborations even more successful. McNally asked the Board if they were willing to continue to look at such ventures in the future and if the Board would be willing to look at staffing and equipment needs in Wabasha County for future collaborations. The Board responded they would be interested in looking at such and Social Services should keep this option open for discussions as needed.

 

HARMS – HALL

Being no further business to come before the Human Services Board, motion was made and duly carried at 11:14 a.m. to recess this meeting until March 26, 2013, following the Wabasha County Board of Commissioners meeting.

Adopted Unanimously.

Agenda for this meeting

 

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