Minutes March 26, 2013 HS

Wabasha County Human Services Board

Meeting of March 26, 2013

 

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 10:50 a.m., March 26, 2013 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.

 

The following members were present: Commissioners Hall, Harms, Springer and Wobbe.

Absent: Roschen

 

WOBBE – HALL

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda with one change:

Action item 5.D was tabled until the April 23rd meeting

Adopted Unanimously.

HARMS – HALL

WHEREAS, the Minutes of the February 26, 2013 meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously

HARMS – HALL

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 2/26/13 through 3/25/13 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 2/26/13 through 3/25/13 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 2/26/13 through 3/25/13 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 2/26/13 through 3/25/13 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.

HARMS – HALL

Whereas, Wabasha County has actively participated in the development, implementation and on-going delivery of health services through South Country Health Alliance (SCHA); and

Whereas, the role of a Community Care Connector has been defined through a Delegation Agreement between SCHA and the participating counties; and

Whereas, the Community Care Connector provides a valuable service to county residents who are enrollees of SCHA; and

Whereas, the Delegation Agreement with SCHA provides for reimbursement to offset the expenses incurred to Public Health Services for the expense of hiring a Community Care Connector; and

Whereas, the Directors of Public Health Services and Social Services have reviewed the Delegation Agreement and support the approval of the updated Delegation Agreement;

Now therefore be it resolved by the Wabasha County Human Services Board approves the 2013 Delegation Agreement as presented by South Country Health Alliance.

Adopted Unanimously.

WOBBE – HALL

Whereas, the Wabasha County Human Services Board has been a participate in the original Beacon grant; and

Whereas, a contract extension is required in order to finish the project from April 1, 2013 through September 30, 2013; and

Whereas, there is no financial cost to Wabasha County to extend the Beacon Grant contract, however, if the contract is not extended there would be a cost to the county to finish the project; and

Whereas, the Director of Public Health Services recommends participation in this grant be extended;

Now therefore be it resolved by the Wabasha County Human Services Board to authorize the Director of Public Health Services to execute the necessary documents for Wabasha County to continue participation in the Beacon Grant, through September 30, 2013.

Adopted Unanimously.

HARMS – HALL

Whereas, the Director of Social Services has provided detailed information to the Human Services Board on the vehicles available through the State bid contract; and

Whereas, a replacement vehicle has been included in the 2013 budget for Social Services; and

Whereas, the 2010 Fusion has approximately 60,000 miles driven and is the vehicle to be moved to the general county car pool, for use by the Assessor's Office, upon purchase of a new vehicle; and

Whereas, the purchase of a vehicle by the Department of Social Services provides the highest level of reimbursement and is cost-effective; and

Whereas, the Director of Social Services recommends the purchase of a new vehicle and transfer of the 2010 vehicle to the general car pool;

Now, therefore be it resolved, the Human Services Board authorizes the Director of Social Services to purchase a replacement vehicle for the Department, and transfer of the 2010 Fusion to the general motor pool upon arrival of the new vehicle. The specific vehicle to be purchased will meet the criteria set forward by the Board and within the budgetary limits of the Department, estimated at $18,000 plus tax, license and registration for a new Malibu.

Voting For: Hall, Harms and Springer

Voting Against: Wobbe

 

DISCUSSION and INFORMATIONAL ITEMS

Environmental Health Services Report

Darrin sent a written report with Judy stating that septic permits are up for this time the year, he is hoping that is a good sign for the upcoming construction season. Also has been assisting with FBL inspections and working with Nicole in that program area. Nicole has been attending MDH training for new Sanitarians and doing annual inspections. We are now caught up on annual inspections for all FBL that is not seasonal. We will need to wait until some facilities open this spring as they are seasonal facilities.

Electronic Data Management System (EDMS)

Discussion took place regarding EDMS and to which counties Wabasha should continue to partner. The RFP process is nearly complete in a partnership with Dodge, Steele, Mower and Waseca counties. Wabasha has also been invited to partner with Winona County, and their EDMS partners (Goodhue, Houston and Fillmore counties).

Management is waiting for fiscal information from Winona County, and then will bring forward a recommendation on which county group is the best fit for Wabasha. Preliminary thoughts are to partner with Winona County. Board members agreed with this suggestion and would also like to confirm the fiscal cost to Wabasha County. There is $200,000 allocated in the 2013 budget for the implementation of EDMS. Expenses will be reimbursed at 50% through State and Federal sources, for the initial and on-going expenses.

PHS/SS Miscellaneous

Barton reported that Winona County's CHS Administrator/Director of Nursing is retiring at the end of April. They have had all 3 Directors of Nursing retire within the last 6 months leaving no one with management authority or experience in the department. Judy was informally asked if she thought she may be able to assist until position or positions were filled. Judy informed our Board that she did not feel that this was a good option for Wabasha County as it would leave us with no management on the days she was in Winona. In addition she feels that she would be spread too thin to do a good job for either county. She did state she was willing to be consulted and or help a day here and there as needed.

Social Services and Public Health had an audit by DHS on the management of the waiver programs. Audit went well; DHS was complementary about overall program and our case management. There were some areas in the chart audit that will need corrective action. Marci pointed out that most of these issues were primarily for one social worker.

Barton Shared that Public Health had just done an 8 hour Strategic planning session with MDH facilitators. Session was around internal functions and infrastructure. Primary area staff chose to do improvement action planning on was internal communications, i.e. between departments and within departments. Barton also shared that Leadership teams are in the development stages for the top 3 priority areas identified in the Community Health Assessment. She reiterated to the Board that these areas with 1. Services for the elderly to continue living in the community 2. Access to Mental Health Services 3. Obesity and Nutrition. Stratis Health will be holding leadership training for team leaders. Team Leaders are 1. Elderly-Rita Fox and Jodi Johnson 2. Mental Health-Terry Smith and Judy Barton 3. Obesity- Carol Scott and Jenny Schlagenhaft.

Smith shared information of an employee unpaid suspension, following a data privacy breach with a statewide data base. Also, the Minnesota Department of Human Services has sent a letter to the County, acknowledging the financial reporting by staff. Nicki Moline, Fiscal Supervisor, is the lead employee for this endeavor. The State reports that all reports were submitted timely.

Finally, there was a discussion on the start time of the Human Services Board meeting. Currently, the Human Services Board meeting is set to begin following the County Board meeting. This creates a scenario of employees and guests unsure when they should be attending? Recommendation is to continue the current scheduling for a few months and review the potential to have a specific start time later in the year.

 

HARMS – HALL

Being no further business to come before the Human Services Board, motion was made and duly carried at 11:40 a.m. to recess this meeting until April 23, 2013, following the Wabasha County Board of Commissioners meeting.

Adopted Unanimously.

Agenda for this meeting

 

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