Minutes November 26, 2013 HS

Wabasha County Human Services Board

Meeting of November 26, 2013


The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Courthouse Building, in the City of Wabasha, Minnesota at 11:00 a.m., November 26,

2013 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.


The following members were present: Commissioners Hall, Harms, Springer and Wobbe.

Absent: Commissioner Roschen



BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda.

Adopted Unanimously.


WHEREAS, the Minutes of the October 22,2013 meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously


WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 10/23/20 13through 11/26/2013 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules,

regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 10/23/2013through 1112612013 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 10/23/2013through 11/26/2013 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 10/23/2013through 11126/2013 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences andlor training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.


Whereas, DHS is offering a grant to the 5 county region of Wabasha, Dodge, Goodhue, Mower, and Houston to offer additional Workforce development activities;

Whereas, The 5 Counties have agreed that Wabasha County would be the fiscal agent for this grant; and

Whereas, the 5 Counties have agreed as to how this grant money will be distributed, and;

Whereas, the grant is for $5,525 for October!, 2013 through September 30,2014;

Whereas; the Director Recommends approval of the contract with partnering counties and Workforce Development

Now therefore be it resolved by the Wabasha County Board of Human Services that they approve the 5 cOlmty contract agreement for provision of supplemental nutritional assistance program (SNAP) .

Adopted Unanimously


Discussion and Informational Items

Workforce Development Update

Wanda Jensen from the Regional Workforce Development office gave an update to the Board on services their offices provide to those on Public Assistance and how their office interacts with the

County Social Services office in the implementation of these programs. Commissioner Harms is our cOlmty's representative on the Joint Powers Board. She also left a packet of information with each Commissioner.

Crisis Intervention Grand and Community Support Program Grant applications

Sylvia Tolzin presented information on both ofthese grant applications to the Board. She has been working with Lynn Skirmer, state Mental Health consultant, and regional partners on these grant applications. The Crisis Intervention grant would provide $250,000 for start up costs for a regional crisis response to a Mental Health crisis. Would have one call in line that then is redirected to one of three Mental Health Centers. Calls from Wabasha County would be directed to Hiawatha Valley Mental Health Center. The center would then activate a mobile crisis response team would do an assessment of the person and then refer for the most appropriate service. The intent would be to keep these people from needlessly going to the ER's and instead going to a more appropriate place for help in meeting their needs.

The Community Support Grant would bring in approximately $78,940 to address needs of persons with a Mental Health diagnosis within our county. There is a team of Social Workers who meet and determine if an individual requests meets the criteria for funding with this grant. It is currently used to assist with medication co-pays, transportation and some work program expenses if the person is not on a waiver, as well as other appropriate needs. Sylvia did state that we may see people who in the past had their sheltered work program costs covered under the waivers who will no longer qualify for waiver services when the new eligibility criteria go into place in January, 2014. This may require more of CSP grant dollars than in the past, or possibly even county levy dollars, dependant on how many people will no longer qualify for the waivers. Board by consensus approved the application for these grants.

Environmental Health Update

Nicole Frankfourth reported that she attended the Homeland Security training in Armiston on Environmental Health Disasters. This training is offered to counties at no cost. She felt she learned a great deal and it was a very beneficial use of her time.

Nicole also reported that she will not be licensing the float that is by the lock and dam on the prairie, as they have decided to quit serving the types of food that would require them to be licensed. They will only be selling prepackaged sandwiches which will only require a department of agriculture license.

Draft individual Septic Treatment Systems Ordinance update

Darrin Thompson presented the draft updated ISTS ordinance. States he did not add any thing to the ordinance that was not required within the new mles. Did have a list of items other counties have had in their ordinances and asked for consensus of the Board as to wither or not he should include them in his draft ordinance. With consensus of the Board he will be adding into the draft that an owner must have a septic system compliance inspection before a building permit can be issued. All other items he presented we removed from consideration by the Board. The next step will be to get the draft ordinance to the attorneys office for review and to schedule a public hearing. The ordinance will come before the County Board for final approval in January, 2014

Public Health and Social Services Miscellaneous

There were no miscellaneous items presented



Being no further business to come before the Human Services Board, motion was made and duly carried at 11 :59 a.m. to recess this meeting until 1 :OOP.M. on December 26, 2013.

Adopted Unanimously.

Agenda for this meeting


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