Minutes December 26, 2013 HS

Wabasha County Human Services Board

Meeting of December 26, 2013

 

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Courthouse Building, in the City of Wabasha, Minnesota at II :00 a.m., December 26, 2013 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.

 

The following members were present: Commissioners Hall, Harms, Springer and Wobbe.

Absent: Commissioner Roschen

 

Harms-Hall

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda with the following changes.

1. Drop agenda item 5.0 F and its accompanying resolution

2. Add name and salary to resolution 2013-HS 051

3. Add introduction of new staff-Tera Binner, RN

Adopted Unanimously

Hall-Springer

WHEREAS, the Minutes ofthe November 26,2013 meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Hwnan Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously

Hall-Springer

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, mle, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period I 1127/20 13through 12/26/2013 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws mles, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as docwnented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 11/27/2013 through 12/26/2013 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing laboragreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 11127/2013through 12/26/2013 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 11/27/2013 through 12126/2013 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences andlor training have met approval of Administration, and are within the budgetary guidelines ofthe Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.

Springer-Wobbe

Whereas, the Wabasha County Social Services and Public Health Services staff has provided input to the 2014 budget committee regarding expenses and revenues for the Department of Social Services; and

Whereas, the Directors of Public Health and Social Services recommend acceptance of the recommended budget for 2014;

Now, therefore be it resolved the Wabasha County Human Services Board approves the 2014 budget for the Department of Social Services with anticipated expenditures and revenues of $4,297,538. The total levy request to support this budget is $1,294,934. The Public Health Services anticipates expenditures and revenues in the amount of$I,408,702. A total tax levy to support this budget is $297,473. Approval of these budgets and tax levy amount was done by the County Board of Commissioners on December 17, 2013.

Adopted Unanimously

Hall-Harms

Whereas, the Wabasha COlmty Human Services Board has maintained an agreement for the provision of mental health and chemical dependency services with Hiawatha Valley Mental Health Center (HVMHC) for many years and wishes to continue this contractual relationship; and

Whereas, the Director of Social Services recommends approval of this agreement;

Now, therefore be it resolved the Wabasha County Human Services Board approves the mental health and chemical dependency services agreement with Hiawatha Valley Mental Health Center at a maximmn cost of$125,500. This agreement will end December 31, 2014.

Adopted Unanimously

Wobbe-Hall

Whereas, Wabasha County on occasion has residents placed in the Anoka Metro Regional Treatment Center; the county share for this placement can be as high as $758/day, and:

Whereas, it has been shown that active case management is needed to assist these residents in transitioning to a lesser cost care, and

Whereas, Olmsted County is offering to provide this intensive Case Management for residents of our region at a cost to the county of residency of $66.26Ihour, when requested to do so by the county of residency and:

Whereas, the Social Services Director has determined that this is a cost effective way to provide the intensive level of Case Management needed to assure a timely and adequate discharge from the Anoka Metro Regional Treatment Center:

Now Therefore: be it resolved that the Wabasha County Human Services Board enter into a contract with Olmsted County to provide Liaison Case Management Services.

Adopted Unanimously

Springer-Wobbe

Whereas, the South East Region Social Services agencies have received a Regional Crisis Intervention Grant from DHS, and:

Whereas, Olmsted County has agreed to be the host county for this grant, and:

Whereas, Wabasha County residents can receive Crisis Intervention Services paid for by this grant if Wabasha County is a participating county as no cost to Wabasha County;

Now Therefore: be it resolved that the Wabasha County Human Services agree to be a participant in the South East Regional Crisis Intervention Grant;

Adopted Unanimously

Harms-Hall

Whereas, Wabasha County Human Services Board had previously authorized the Public Health Director to hire a SHIP Coordinator, and

Whereas, the Public Health Director advertised and interviewed candidates for this position, and

Whereas, the Public Health Director is recommending that the Board offer the position to Tina Moen, MS, HFS,CWC;

Now Therefore be it Resolved, by the Wabasha County Human Service board that; Tina Moen be offered the SHIP coordinator position at pay grade 4- step 2 ($20.56821hr) contingent on her successful passing of the criminal background check and drug screening test, with an employment date ofJanuary 2, 2014. This position will not be continued if grant funding is lost for the position.

Adopted Unanimously

Springer-Wobbe

Whereas, Wabasha County Human Services Board had previously authorized the Social Services Director to fill the Social Services Supervisor position, and

Whereas, the Director advertised and interviewed candidates for this position, and

Whereas, the Director is recommending that the Board offer the position to Suzanne Kleindl:

Now Therefore be it Resolved, by the Wabasha County Human Service board that; Suzanne Kleindl be offered the Social Services Supervisor position at pay grade 7 step 3 (20.0009/hr)

contingent on successful reference checks, passing of the criminal background check and drug screening test. The work week for the position shall be 40 hours per week.

Adopted Unanimously

Springer-Harms

Whereas, the historical workload for these 2 positions has shown that more than 37.5 hours per week is needed to accomplish the necessary duties ofthese positions; and

Whereas, the general public would benefit from having access to these supervisors for the additional 2.5 hours per week; and

Whereas, the Director would like to have the Board consider increasing the work week for these 2 supervisory positions from 37 .5hrs/wk to 40 hrslwk;

Now therefore be it resolved that the Wabasha County Human Services Board approve increasing the work week hours from 37.5 to 40 per week for the Financial Assistance Supervisor and Child Support Supervisor

Adopted Unanimously

Discussion and Informational Items

Environmental Health Update

Darrin Thompson requested that the Board set the date and time for the Public Hearing on the draft Individual Septic Treatment System ordinance. In order to meet all of the legal posting requirements the date was set for January 21,2014 at 9: 15 AM in the County Board room located in the Wabasha County Annex building.

Darrin reported that he has slowed down with his field work and now will be working on year end reports and will be putting holds on well contractor's licenses that have outstanding paperwork they need to submit to him.

Electronic Data Management System

Lisa McNally updated the Board on the progress of the EDMS project. State that income maintenance is fully up and operational. State they have gone from 1500 cases to 1800 cases due to MNCare. She feels they have been able to handle this increase without adding staff due to EDMS and the efficiencies it offers to staff. States the next step is to bring on the Child Support Officers. Approximate cost will be $70,000 with 60% of this reimbursed from the Federal Govt.

Lisa states we are still well within our $200,000 budget that has been allocated for the EDMSproject. Consensus by the Board to move forward with the project. Lisa will bring back exact costs for adding the Child Support Officers for Board approval when she has them.

Public Health and Social Services Miscellaneous

There was discussion about the cost of sending water samples via UPS and whether or not to charge the additional costs back to the person requesting the certified water test. Currently this is $1.00 additional and we do approximately 50 certified samples per year. By consensus it was agreed to just monitor these costs for 2014 and consider additional charges for 2015 if warranted.

 

Harms-Hall

Being no further business to come before the Human Services Board, motion was made and duly carried at 11 :48 a.m. to recess this meeting until 1 :OOP.M. on January 28, 2014.

Adopted Unanimously.

 

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