Minutes April 22, 2014 HS

Wabasha County Human Services Board

Meeting of April 22, 2014


The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the 04/22114bvCounty Services Building, in the City of Wabasha, Minnesota at 11:00 p.m., April 22, 2014 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.


The following members were present: Commissioners Hall, Harms, Springer and Wobbe.

Absent: Commissioner Roschen



BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda with the following changes:

1. Move presentation by Leota Lind, South Country Health Alliance to the end of the agenda

2. Add Action item-Resolution 2014 HS 021, Hire Luke Simonett as Social Services Supervisor.

Adopted Unanimously.


WHEREAS, the Minutes of the March 25, 2014 regular board meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously


WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 3/26114 through 4/22114 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings,payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 03/26/14 through 04/22/14 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 3/26/14 through 04/22/14 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the COlmty submitted for payment for 3/26/14 through 04/22/14 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS. the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.

Res. 2014-HS 017

Discussion, no action on this resolution. By consensus the Board decided to not take any action on this item and to invite MDH and local legislative representatives to our May 6, 2014 County Board meeting for discussion and clarification of items in the offered Conditional Delegation Agreement.


Res. 2014-HS 018

Discussion, no action taken. By consensus the Board was in agreement to move forward with looking at a contract with Courtenay Johnson, RS dependant on the outcome ofMDH responses to questions the Board has. Courtenay would be at a rate of $321hr if the board were to contract with her. The board by consensus agreed to proceed with this contract option ifMDH accepted Courtenay as a person who is eligible for standardization and who would then be eligible to standardize our county staff. Director with call MDH and ask the county attorneys office to begin work on a contract if the response from MDH is such that Courtenay can fill this function and if the Board decides to move forward with signing the Conditional Delegation Agreement.


Res.2014-HS 019


Whereas, Wabasha County has maintained a contract with EmPower CTC to provide Rule 25 assessments on behalf of the County; and

Whereas, EmPower CTC has requested a rate increase to $100 per chemical dependency evaluation performed by their agency along with mileage reimbursement when applicable; and

Whereas, the Director of Social Services recommends approval of this rate increase;

Now, therefore be it resolved by the Wabasha County Human Services Board that the Director of Social Services be authorized to sign an amended contract with EmPower CTC, increasing the rate for services provided to $100 per chemical dependency evaluation performed along with mileage reimbursement when applicable

Adopted Unanimously

Res 2014-HS 020


Whereas, Wabasha County Public Health has been a participant in the MCCC PH-DOC software program since 1979; and

Whereas, the agreement between Xerox and MCCC is renewed every two years; and

Whereas, MCCC requires participating counties to sign a ratification statement states the agreement commits the participating member for the term of the contract and the financial obligations associated with this project; and

Whereas, the current agreement expired March 31, 2014;and

Whereas; the new agreement will run from April I, 2014 through March 31, 2016;

Now therefore be it resolved by the Wabasha County Board of Human Services that they support signing the MCCC ratification statement for the maintenance and support of the PHDOC software system for the timeframe of April I, 2014 through March 31, 2014

Adopted Unanimously


Res. 2014-HS 021


Whereas, the Wabasha County Board and the Wabasha Human Services Board have previously approved filling the vacant Social Services Supervisor position; and

Whereas, the hiring committee recommended the hiring of Luke Simonett for this position; and

Whereas, The Wabasha County Board authorized the appointment of Luke Simonett as Social Services Supervisor, at pay grade 7, step 4, with vacation accrual starting at the 6 year step and a start date of employment of April 28, 2014;

Now therefore be it resolved by the Wabasha County Board of Human Services that Luke Simonett be hired to fill the Social Services Supervisor position at pay grade 7, step 4, with vacation accrual starting at the 6 year step and a start date of employment of April 28, 2014.

Adopted Unanimously



Environmental Health

Darrin Thompson reported that he is covering all program areas for the interim. Thompson reminded the Board that he will not be able to process permits or plan reviews as quickly as he has in the past until additional Environmental Health staff are in place. He will prioritize work so that any required timelines are met.

Thompson also reported that he is seeing more activity around septic systems and anticipates that within the next couple of weeks this area will become even more active.

Social Services Quarterly Reports

Nicole Moline presented the Social Services Unit report. The number of overall clients increased during the first quarter by almost 100. With a final count of 1,105 at the end of March. The number of children in out of home placement remained steady throughout the quarter.

Moline also presented the agency Quarterly Budget report. At the end of the first quarter the overall revenues were at 13% ofthe budget. This was due to a delay in the payment of 4th Quarter funding by DHS. Overall expenditures for the agency were at 21 % of the budget.

Lisa Koehler presented the Quarterly Collections report. The total collected for the 1 st quarter was $150,374 and of that $58,647.12 was retained by the county. There was a large estate claim of $70,000 collected in the 1 st quarter as well as $16,338 in revenue recapture recoveries for the agency.



The Board recessed from 11 :50 to 11 :55


South Country Health Alliance Update

Leota Lind, South Country Health Alliance CEO, presented an update on South Country. Included in her update were enrollment numbers by program type, 2013 fiscal year end report, new member reward programs being offered in 2014, county incentive programs being offered in 2014, and South Country's planned reinvestment in the organization via technology.

Lind also informed that the Board that SCHA was able to pay the amount owed to the 3 counties that left SCHA early, thus that obligation no longer exists.

Her final comments were that SCHA continues to look at developing a transportation network that would be available for all SCHA members. A committee has been formed which includes local county directors to try to improve transportation to medical appointments for SCHA members.

PHS/SS Miscellaneous

John Dahlstrom reported that after discussing assessment costs with Julie Hanson, Executive Director for Hiawatha Valley Mental Health, there was a mutual agreement between both parties not to renew the contract for their agency to provide Rule 25 assessments for Social Services. Hiawatha Valley Mental Health had completed three assessments for 2014 and requested that these assessments be reimbursed at a higher rate than the last negotiated contract. The consensus of the Board was that these remaining assessments be paid at the last negotiated rate.




Being no further business to come before the Human Services Board, motion was made and duly carried at 12:20 PM to recess this meeting until 1:00 p.m. on May 27,2014.

Adopted Unanimously.

Agenda for this meeting


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