Minutes August 26, 2014 HS

Wabasha County Human Services Board

Meeting of August 26, 2014


The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 11 :00 a.m., August 26,2014 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.


The following members were present: Commissioners Harms, Springer and Wobbe.

Absent: Commissioners Roschen and Hall



BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda with no additions

Adopted Unanimously.


WHEREAS, the Minutes of the July 22, 2014 regular board meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously


WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 07/22/14 through 08/26/14 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 07/22/14 through 08/26/14 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 07/22/14 through 08/26/14 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 07/22/14 through 08/26/14 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.



A. Additional GRH agreements

The last of the outstanding fiscal year 2015 GRH agreements were brought forward and approved by signature effective July 1, 2014. John discussed that for fiscal year 2016 he would write the resolution in such a way as to give the director authority to sign the agreements on behalf of the Board.

B. SHIP Survey

Judy presented each Board member with a copy of the survey that went out for assessment of eating, smoking, and activity habits of our residents. Survey was developed by MDH, funded by MDH, and was sent out by an independent contractor who will compile the results and then send the county a report. 400 surveys were sent out to random recipients.

C. Environmental Health

• Septic ordinance- Board discussed the current requirement in the septic system ordinance that requires a compliance inspection before a building permit can be issued. Pro's and con's of retaining it in the ordinance were discussed. By unanimous consensus it was decided to let the ordinance stand as is and not make any changes at this time

• Sanitary Survey/ well head protection on facilities with public water supply- Darrin informed that Board that even though we are not longer licensing facilities we are still under a separate delegation agreement to do water testing from public water supplies that come from a private well. In addition we are required to do a sanitary survey on these facilities a minimum of every three years. The cost of doing this used to be incorporated in the license for the facility. We will now have to set up separate fees for doing these activities for 2015. Board recommend that we look at only charging for the sanitary survey in the year it is due, not dividing it out over the 3 years.

D. Medical Assistance EW program appeal update

John gave an update on the status of a Medical Assistance Elderly Waiver program EW appeal that was previously heard before the Board. Social Services was contacted by the Minnesota Department of Human Services Aging and Adult Services Division on behalf of the Governor's Office to review the handling of case. A representative from DHS completed a review of the case record and informed Social Services that their recommendation to the Governor's Office would be to refer the clients to district court to resolve the matter. This recommendation was consistent with ones previously received.

E. EDMS project update

John gave an update of his meeting with Mark Anderson, IT Director, Winona County to discuss the project's hosting costs. The costs estimated on the most recent set of bills from Winona County were for the buy in of the physical equipment and would be divided over two years. At year three the costs would significantly drop as the hardware would be paid for. Wabasha County does not have a formal agreement with Winona County for hosting this service.

F. Regional burial policy comparison

John presented a comparison of county burial costs that the regional directors had recently put together. The burial policies of the County were in line with others in the region.

G. Alternatives to out of home placement discussion

John and Luke updated the Board regarding their initial discussions with the Family & Children's Center of Winona and the Fernbrook Family Center of Owatonna to provide therapy services for children as an alternative to or in conjunction with out of home placements. The goal of providing these services would be to mitigate expenses related to out of home placements by requiring less restrictive placements and/or shortening the placement duration. John and Luke were going to discuss the proposals in more detail with children and family services staff as well as members of the multidisciplinary team before making any recommendations.

H. PHS and SS Miscellaneous

Johm and Judy discussed with the Board a recommendation that 5 Social Workers have their office space relocated to the Public Health area of the building. In addition those five social workers would have waiver services caseloads and remain under the supervision of Tammy Fiedler. In addition 6 Nurses will be on the waiver team and under the supervision of Tammy. The programs for Adult Protection, Adult Mental Health and Chemical Dependency will remain housed in the current Social Services unit and will be under the supervision of Luke Simonett. The Board approved moving forward with this recommendation by unanimous decision.



Being no further business to come before the Human Services Board, motion was made and duly carried at12:02 P.M. to recess this meeting until 1 :00 p.m. on September 23, 2014.

Adopted Unanimously.

Agenda for this meeting


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