Minutes September 23, 2014 HS

Wabasha County Human Services Board

Meeting of September 23, 2013


The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 11:00 a.m., September 23,2014 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.


The following members were present: Commissioners Hall, Harms, Springer and Wobbe.

Absent: Commissioners Roschen



BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda with no additions

Adopted Unanimously.


WHEREAS, the Minutes of the August 26,2014 regular board meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously


WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 08/26/14 through 09/23/14 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 08/26/14 through 09/23/14 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 08/26/14 through 09/23/14 for employees ofthe Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 08/26/14 through 09/23/14 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.


Whereas, Wabasha County Public Health receives numerous grant through the Minnesota Depatiment of Health, and

Whereas, Milmesota Depatiment of Health requires Community Health Boards to sign a Master Grant Contract wich is designed to administratively simplify the review of grant project agreements, and

Whereas, it is important to sign this Master Grant Contract as it applies to all grants the Minnesota Department of Health distributes to Community Health Boards,

Now Therefore be it Resolved, by the Wabasha County Human Services Board that; the Director of Public Health be authorized to sign the Master Grant Contract for the period of January 1, 2015 to December 31, 2019

Passed Unanimously


Whereas, Wabasha County has previously entered into a contract with Olmsted County to provide Liaison Case Management Services for clients at the Anoka Metro Regional Treatment Center and

Whereas, due to receipt of the "Whatever it Takes" grant from the Minnesota Depmiment of Human Services, which makes extensive changes to provided services, Olmsted county has terminated this contract effective September 3, 2014, and

Whereas, Olmsted County is offering to continue to provide case management services for clients at the Anoka Metro Regional Treatment Center at a cost to the county of residency of $66.26/hour and in addition, provide specialized case management services to clients at the Minnesota Security Hospital in St. Peter utilizing the "Whatever It Takes" grant, and

Whereas, the Social Services Director has determined that this is a cost effective way to provide the intensive level of case management services needed to assure a timely and adequate discharge from both facilities:

Now Therefore be it Resolved, by the Wabasha County Human Services Board that; the Social Services Director be authorized to enter into a contract with Olmsted County to provide specialized case management services for clients at the Anoka Metro Regional Treatment Center and the Minnesota Security Hospital in St. Peter.

Passed Unanimously


Introduction of Winona State Nursing Students-Each Board member introduced themselves to the students who were observing the Board meeting as part of their Public Health curriculum.

Students also introduced themselves to the Board.



A. Leota Lind, CEO of South Country Health Alliance

Leota presented an update to the Board on SCHA business highlights ofthe presentation were:

• Wabasha County emollment in 2014 has increased by 466 members since Jan. 1 , 2014. Organization has seen an increase of just slightly over 10,000 member since January 1, 2014

• Diamond View Project which will allow SCHA to become compliant with the Electronic Health Record Exchange mandate as well as allowing the organization to have great access to data for health care management

• SCHA has invited 9 counties to start a dialog about the possibility of them becoming members of SCHA

• SCHA is putting out 3 million dollars in community investments grants which will be available to all providers in the 11 counties which are SCHA members

• SCHA will hold their annual meeting on Sunday Dec. 7 in the evening prior to the Dec 8-9 AMC conference. Representatives and Senators will be invited.

• Financials look very good for 2014, the CMS 2015 is approved.

B. Region 10 Contracting Services MOU

Dahlstrom reported to the Board that he signed a second addendum to the 2013 - 2015 Region 10 Contracting Services Memorandum of Understanding. The addendum included an updated 2015 budget which resulted in an increase of $400 a year for Wabasha County. The addendum also identified the counties of Dodge, Steele and Waseca under their new Joint Powers name, the Minnesota Prairie County Alliance.

C. Great River Home Purchase of Service Agreement for Semi-Independent Living Skills

Dahlstrom reported that he is working with the Regional Contract Manager on preparing a purchase of service agreement with Great River Homes to provide Semi-Independent Living Skills. A current contract is needed as both Wabasha and Goodhue Counties have clients using these services. The agreement is currently in the process of being reviewed by the County Attorney's Office and the provider. Dahlstrom stated that the final agreement will be brought forward to either the County Board or Human Services Board for approval, depending on when it is completed.

D. EDMS project update

Dahlstrom updated the Board on the current status of the EDMS project. Dahlstrom reported that the Winona County IT Director, Mark Anderson, met with the regional directors in Rochester. Mr. Anderson told the directors that he would go through the EDMS bills received by each participating county to ensure that the counties were not being charged by Winona County for any expenses already paid to Databank.

Dahlstrom also reported that he, along with IT Director Kyle Jerviss and County Administer Michael Plante, will attend a regional meeting on September 25 in Winona with the other participating counties to discuss concerns related to the costs of the project and how to best proceed with creating a workable service agreement.

Dahlstrom reported that Wabasha County has not paid Winona County for EDMS hosting services. The consensus of the Board was not to pay for these services until a service agreement is approved and issues surrounding contested bill amounts are resolved.

E. PHS and SS Miscellaneous

Social Services Supervisor Luke Simonett gave the Board a summary of the upcoming Minnesota DepaIiment of Human Services (DHS) Child and Family Services Review scheduled for the week of December 8, 2014. DHS will review a sample of child protection cases and interview case workers, family members and stake holders. DHS will present their initial summary findings at the conclusion of the review.

Dahlstrom reported that the Public Health and Social Services Depaliments would be hosting a Respect in the Workplace training for staff of October 6-7, 2014. The presenter will be Ouida Crozier, Coordinator for Diversity and Cultural Competency, from the DHS Equal Opportunity and Access Division.

Dahlstrom also reported that at the September Minnesota Association of County Social Service Administrators (MACSSA) meeting representatives from MNsure outlined the current status of the system. Given the current case processing timeframes an expectation of any imminent programming changes was not realistic and the State's focus would be to develop work-a-rounds to complete case processing. There were concerns among the directors of work transferring back to the counties due to problems with the MNsure system.

Also at MACSSA, it was reported that DHS had concerns about counties inappropriately screening out child protection cases and recommended that counties supervise their screening process. DHS would be developing a process to review screened out cases at the county level.

Lastly, Dahlstrom repOlied that they received notification that placements to the Minnesota Sex Offender Program would increased by $23 a day and that he signed an updated contract with the Wabasha DAC for suppoli services, reflecting an increase in the minimum wage.



Being no further business to come before the Human Services Board, motion was made and duly carried 12:05 P.M. to recess this meeting until 1 :00 p.m. on October 28,2014.

Adopted Unanimously.

Agenda for this meeting


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