Minutes October 28, 2014 HS

Wabasha County Human Services Board

Meeting of October 28, 2014


The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 11 :00 a.m., October 28,2014 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.


The following members were present: Commissioners Hall, Harms, Springer and Wobbe. Absent: Commissioners Roschen



BE IT RESOLVED, that the Wabasha County Board of COlmnissioners hereby approves the agenda with the following changes:

1. Add accept resignation of Tera Binner, RN and authorize to refIll the position

2. Add presentation on benefits of an employee wellness program by Tina Moen

3. Delete Discussion item D-EDMS update

Adopted Unanimously.


WHEREAS, the Minutes of the September 23,2014 regular board meeting have been presented for review and that no changes have be~n made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously


WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 09/23/14 through 10/28/14 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health arid Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 09/23/14 through 10/28114 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 09/23/14 through 10/28114 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 09/23/14 through 10/28/14 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.


Whereas, the Wabasha County Human Services Board adopted Resolution No. 2014-HS030 which authorized the Directors of Public Health and Social Services, or their designees, to approve purchases, sign contracts, placement agreements, and other legally binding documents on behalf of the County during 2014: and

Whereas, since the signing of that resolution which named specific people, 2 new supervisors have been employed who do need to be able to sign stated documents; and

Whereas all language in Resolution No. 2014-HS30 will remain the same except for the addition of Luke Simonett and Tammy Fiedler as staff authorized to sign documents and bills on behalf of the county;

Now therefore be it resolved, the Wabasha County Board of Human Services hereby authorizes Luke Simonett, Supervisor and Tammy Fiedler, Supervisor be added as authorized signers for Social Services and Public Health

Passed Unanimously


Whereas, the need exists for an updated purchase of service agreement with Great River Homes to provide Semi-Independent Living Skills for eligible residents of Wabasha County; and

Whereas, Great River Homes and the County are mutually agreeable to enter into such a service agreement; and

Whereas, the proposed service agreement has been reviewed and approved by the Regional Contract Manager and the Wabasha County Attorney's Office and determined to be acceptable as to format and execution; and

Whereas, the Director of Social Services recommends approval of this service agreement to help meet the needs of Wabasha County residents;

Now therefore be it resolved by the Wabasha County Human Services Board to complete and execute the service agreement with Great River Homes to provide Semi-Independent Living Services to eligible residents of Wabasha County. Said agreement will be effective from October 1, 2014 through December 31,2015.

Passed Unanimously


Whereas, DHS is offering a grant to the 5 county region of Wabasha, Dodge, Goodhue, Mower, and Houston to offer additional Workforce development activities;

Whereas, The 5 Counties have agreed that Wabasha County would be the fiscal agent for this grant; and

Whereas, the 5 Counties have agreed as to how this grant money will be distributed, and;

Whereas, the grant is for $33,600 designated for program expenses and $2,200 designated for support service funds for Octoberl, 2014 through September 30,2015;

Whereas; the Director Recommends approval of the contract with partnering counties and Workforce Development

Now therefore be it resolved by the Wabasha County Board of Human Services that they approve the 5 county contract agreement for provision of supplemental nutritional assistance program (SNAP) .

Passed Unanimously


Whereas, the Wabasha County Public Health Director has accepted the resignation of Tera Binner, RN, on behalf of the Wabasha County Human Services Board, effective November 14, 2014; and

Whereas, the Director recommends maintaining the cunent level of staffing to provide necessary services in Wabasha County; and

Whereas, the Director of Public Health recommends this vacancy be filled;

Now therefore be it resolved by the Wabasha County Human Services Board, that the resignation of Tera Binner is accepted, with reluctance, and the Director of Public Health hereby be authorized to fill the nursing vacancy to maintain normal operations of the Public Health Department. Director may offer up to and including step 4 of the RN or PHN pay scale, dependant on experience of the candidate.

Passed Unanimously



A. Benefits of an Employer Wellness Program: Tina Moen, SHIP coordinator did a presentation on the benefits to an employer of an employee wellness program. She highlighted that you get the best performance and bring out the talent of employees when you have healthy employees. Talked about less absenteeism and presenteeism (employees who come to work but are not productive due to illness), lowering of health insurance premium costs and increased productivity. She reports that the current return on investment is 3 to 1 for every dollar you spend on employee wellness. Barton reported that the wellness committee is in the process of writing the 2015 wellness plan to be submitted to the SE Service Coop who has give a $23,640 grant to the Wabasha County wellness committee for 2015.

B. Public Health Infectious Disease update: Judy reported on the depmiments preparations around ebola and the requirement of the County providing essential services for anyone who is placed in isolation and quarantine by the MN Commissioner of Health. She reported they are also working with the hospital and EMS providers to coordinate county wide planning in the event of an ebola case or the need for monitoring of a potential contact. In addition she discussed Enterovirus D 63, which is infecting children. MN has had 22 cases thus far this year, there have been 8 deaths amongst children in the United States associated with it.

C. Social Services Quarterly reports:

The following Social Services reports were presented to the Board. Handouts of each report were given to commissioners:

1. Quarterly Budget Report

2. Quarterly Collections Report

3. Children and Family Services Report-There were 28 Child protectin reports in the last quarter. One was a family investigation, 27 were family assessments.

D. Potential use of Thomas Allen for out of area Case Management Services: Judy presented that Social Services and Public Health are considering contracting with Thomas Allen for some of the mandated case management functions that are for clients who are located a great distance from Wabasha County. For example one client lives in Duluth but remains the financial responsibility of Wabasha County, thus we are required to perform Case Management services for that client. We are required to see clients face to face on regular intervals. Thomas Allen can bill the state directly for their Case Management services and there is no county dollars involved. This would be a cost effective way of providing Case Management services to clients who live a great distance away. The Board agreed by consensus for the continued discussion with Thomas Allen about this possibility.

E. SCHA Community Reinvestment Grant: Judy presented information on the SCHA reinvestment grants they are offering within the 11 county area they service. They have set aside 3 million dollars for grants back into the communities to improve access to medical services and or for interventions that help a community with the Social Determinants of Health.. Each grant application can request up to $275,000. Judy stated that Wabasha County Social Services will be applying for a grant to assist with the start up costs of having Fernbrook come into the county. Application is due November 7, 2014. SCHA will notify applications on November 27. The Board by consensus encouraged the Directors to apply for the grant for this purpose.

G. PHS and SS Miscellaneous: Luke informed the Board that the Wabasha County Mentorship program was audited by the state and received a rating of expert level. They were very impressed by the program and plan on using it as an example program for other counties to look at.




Being no further business to come before the Human Services Board, motion was made and duly carried 11 :57 A.M. to recess this meeting until 1:00 p.m. on November 25,2014.

Adopted Unanimously.


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