Minutes February 20, 2018 HS

Wabasha County Human Services Board

February 20, 2018

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 8:00 AM February 20, 2018 in accordance with MS 402.01 to 402.10.  The previous meeting was recessed to this time and place.  

The following members were present: Commissioners Hall, Goihl, Key, and Wobbe.  Commissioner Springer was absent.

Wobbe/Key

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda with the following changes: Tobacco presentation will be reschedule to April 17, 2018 due to poor weather conditions.

Adopted Unanimously

Key/Hall

WHEREAS, the Minutes of the January 16, 2018 regular board meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously

Key/Hall

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 1/17/18 through 02/20/18 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 1/17/18 through 02/20/18 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel

actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 1/17/18 through 02/20/18 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 1/17/18 through 02/20/18have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;  

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be affirmed as valid claims against the County approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously

ACTION ITEMS

 

Wobbe/Key

WHEREAS, the Wabasha County Human Services Board has maintained Worker Agreements with the Wabasha County DAC to provide document shredding, copy and collating tasks for the Public Health and Social Services Departments; and

WHEREAS, the Wabasha County DAC has submitted Worker Agreements for 2018 requesting a billable rate of $9.93 per hour multiplied by the number of crew hours worked per month for services provided; and

WHEREAS, the Directors of Public Health and Social Services both recommend approval of these Worker Agreements;

BE IT RESOLVED, that the Directors of Public Health and Social Services be authorized to sign the Wabasha County DAC Worker Agreements for 2018.   The billable rate will be $9.93 per hour multiplied by the number of crew hours worked per month for services provided.

Adopted Unanimously

 

Key/Hall

BE IT RESOLVED, that Wabasha County Public Health accept the amendment to the agreement with the Minnesota Department of Health, for case management for perinatal hepatitis B cases that occur within our jurisdiction. This grant agreement is being amended to remove language pertaining to Immunization Practices Improvement and MnVFC site visits as Wabasha County is

no longer participating in site visits.  

The Public Health Director is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of Wabasha County Public Health and to be the fiscal agent and administer the award.

Adopted Unanimously

 

Wobbe/Key

WHEREAS, Wabasha County Public Health and Social Services departments have performed delegated functions for South Country Health Alliance since South Country Health Alliance began operations, and

WHEREAS, the current delegation agreement has expired, and

WHEREAS, South Country Health Alliance has put forward a new delegation agreement, and

WHEREAS, Wabasha County wishes to continue to provide these delegated functions for South Country Health Alliance;

BE IT RESOLVED, that the Wabasha County Board of Human Services that sign the 2018 County Delegation Agreement with South Country Health Alliance.

Adopted Unanimously

Key/Hall

WHEREAS, Wabasha County Human Services Board receives a number of documents requiring signature during the calendar year in the Public Health Services and Social Services Department; and

WHEREAS, the Minnesota Department of Health and the Minnesota Department of Human Services provide continuing funding for services through grants and allocation of funds authorized by Legislation, which also need signature by a representative of Public Health Services or Social Services staff; and

WHEREAS, these documents can be signed by administrative personnel as a matter of routine administrative procedure; and

WHEREAS, there has been a long history of administrative personnel signing certain documents on behalf of the Human Services Board; and

WHEREAS, the authorized staff involved in these actions understands they will also comply with the Wabasha County Purchasing Policy, adopted Feb 5, 2002;

BE IT RESOLVED, that the Wabasha County Board of Human Services hereby authorizes the Directors of Public Health and Social Services, or their designees, to approve purchases, sign contracts, placement agreements, and other legally binding documents on behalf of the County during 2018.  There is a limitation of $2,500 per individual item and $12,000 per contract (excluding contracts for medical assistance waivers and ongoing renewal of grants and agreements that do not require county level match).  The primary individuals/positions with this authorization are listed below:

Tammy Fiedler            Public Health Director

Jodi Johnson               Home and Community Based Services Supervisor

John Dahlstrom           Social Services Director

Lisa McNally                Financial Supervisor

Gwen Resech              Interim Fiscal Supervisor

Lisa Schuth-Stuhr       Child Support Supervisor

VACANT                     Social Services Supervisor

Adopted Unanimously

Key/Hall

WHEREAS, the Department of Public Health has requested the approval to covert a one person office space to a two person office space; and

WHEREAS, the current furniture cannot be used for this space; and

WHEREAS, the Director of Public Health and County Administrator has reviewed the bid  and is recommending the purchase of   office furniture for $4844.96 to be billed in two invoices for half the amount;

BE IT RESOLVED, that the Wabasha County Human Services Board approves the purchase of office furniture from Schmidt Goodman as recommended by the Director.  The Director is authorized to complete the purchase, and acquire the equipment.  

Adopted Unanimously

 

DISCUSSION and INFORMATIONAL ITEMS

  1. Social Services Budget Report:  Gwen Resech gave a report on the 2017 year end budget.  Overall expenses were $4,974,207, revenues were $2,986,151 and the cash balance was $3,318,280.
  2. Policy Discussion: Termination of Uncollectable Debt:  John Dahlstrom and Gwen Resech discussed some potential policy changes and recommendations regarding writing off uncollectible debt as it has not been done at regular intervals by the department.  The intention is to bring a formal policy change resolution forward at a future Board meeting.    

PHS and SS MISCELLANEOUS:

A.  Three Rivers Transportation Grant:  Lisa McNally was contacted by Three Rivers Community Action regarding the County’s interest in supporting a grant opportunity to improve transportation for disadvantaged individuals. Three Rivers intends to apply on behalf of a collaboration of providers for the Minnesota Department of Transportation’s Regional Transportation Coordinating Councils Organizational Planning Grant.  

The intent of the grant is to provide funds for planning and establishing a Regional Transportation Coordinating Council (RTCC).  The goal of the RTCC would be to fill transportation gaps, help streamline access, and provide individuals more transportation options.  The RTCC will also need to determine how to best meet the needs of disadvantaged households like older adults, individual with disabilities, individuals with low incomes, and veterans.

The grant would provide funding in year 1 for the planning and development of the RTCC.  In future years, the grant would provide funding towards the  implementation of  the regional plans. In order to apply, at least four counties in the region must commit to being part of the year 1 planning process and, if funded, eventual implementation of the plans. 

After discussion, the consensus of the Board was that the County would agree to support the year 1 planning process.  Continued support for the ongoing implementation of any plans would be contingent upon their scope and the costs to the County.  John Dahlstrom will send a letter of support to Three Rivers indicating this position.

B. Social Services Supervisor Vacancy update: John Dahlstrom reported that the posting for the vacant supervisor position would close at the end of the week and that they were in the process of scheduling interviews with qualified applicants.

C. Community Health Needs Assessment: Tammy Fiedler gave the Board an update on her plans to partner with St. Elizabeth’s Medical center to do Public Health’s required CHNA on a 3 year schedule vs. the current 5 year cycle allowed by MDH.  Fiedler reported that many counties do this in order to not duplicate work on off years.

D. Annual Reporting: Tammy Fiedler reported that Annual Reporting on Local Public Health Act Performance Measures has opened up.  Fiedler and Lyn Wolf are completing the reports which is a time consuming process.  The last day to submit the reports is March 31, 2018.  Fiedler reports that it typically takes a few months to hear results back from MDH, but informed the board she will bring an update back as soon as she is notified of Wabasha County’s results.

E. South Country Health Alliance Audit: Tammy Fiedler informed the board that SCHA will be in the building on Friday February 23rd doing its annual audit of case files. Fiedler will be attending the SCHSAC meeting in St. Paul but Jodi Johnson will be on site to facilitate the audit.  Fiedler will attend the exit interview by phone if possible.

F. Emergency Management Move:  Tammy Fiedler informed the board of the time line for Brenda Tomlinson to relocate to Public Health.  March 5th is the target move date with temporary office space set up for Brenda until the office is converted to a 2 person workspace. 

G. Paraprofessional Case Management Update:   Jodi Johnson updated the board that beginning in April 2018 Paraprofessional staff can bill for time spent working on DD cases, note entry, service agreement etc.  This is a big plus for our newest part time SS paraprofessional as it will help with the reimbursement of her time.

H. Update on Well Sealing in Jarett: Michael Plante and Tammy Fiedler updated the board on the dates for sealing the well that is located on county owned property.  The well contractor has said he will do this between 3/15 and 4/15 in hopes that the weather will be warmer to allow for proper sealing with cement products.

Hall/Key

Adjourn

Being no further business to come before the Human Services Board, motion was made and duly

carried at 8:40AM to recess this meeting until 8:00 AM on March 20, 2018.

Adopted Unanimously.

Agenda for this meeting Agenda for this meeting

 

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