Minutes May 15, 2018 HS

Wabasha County Human Services Board

May 15, 2018

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 8:00 AM, May 15, 2018 in accordance with MS 402.01 to 402.10.  The previous meeting was recessed to this time and place.  

The following members were present: Commissioners Goihl, Hall, Key, Springer and Wobbe.  No members were absent.

Wobbe/Key

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda as presented.

Adopted Unanimously

Goihl/Key

WHEREAS, the Minutes of the April 17, 2018 regular board meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 4/17/2018 through 5/15/2018 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 4/17/2018 through 5/15/2018 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel

actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 4/17/2018 through 5/15/2018 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 4/17/2018 through 5/15/2018 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;  

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be affirmed as valid claims against the County approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously

ACTION ITEMS

 

Goihl/Key

WHEREAS, after reviewing the policy and State collection practices, the Public Health Director and Social Services Director and fiscal staff have developed a policy on the collection of outstanding spend downs owed to Wabasha County Public Health; and 

WHEREAS, the Directors and Fiscal staff support making the collection of spend downs more consistent;

BE IT RESOLVED, that the Collection of Debt Policy be accepted effective May 15th, 2018 . 

Adopted Unanimously

Wobbe/Goihl

WHEREAS, there are current open position on the Health and Human Services Advisory Committee; and

WHEREAS, the Public Health Director and the Social Services Director have recommended Lisa Babington and Sarah Lee for consideration for appointment; and

WHEREAS, Lisa Babington and Sarah Lee have agreed to serve on the committee if appointed by the Health and Human Services Board;

BE IT RESOLVED, by the Wabasha County Board of Human Services that they appoint Lisa Babington if Lake City, MN and Sarah Lee of Wabasha, MN to the Wabasha County Health and Human Services Advisory Committee effective immediately.

Adopted Unanimously

DISCUSSION and INFORMATIONAL ITEMS

A. Social Services Monthly Budget Report: Gwen Resech presented and summarized an updated report for the first quarter.  She also presented an updated monthly report.  As of 4/30/2018, 2018 YTD expenses were: $1,694,542.71, revenues were $832,463.27 and the cash balance was $2,456,032.01.

B. Human Services Performance Management Report: Cash Assistance and SNAP Timeliness: John Dahlstrom went over the latest report.  2017 application timeliness was 96.7%.  2017 expedited one day processing was 64.8%.  Both measures were within expected performance thresholds; no performance improvement plan will be required.

C. Children's Therapeutic Services and Supports (CTSS) services: John Dahlstrom reported that Fernbrook Family Center  (FFC) notified Social Services and South Country Health Alliance that their Wabasha office will physically close effective May 31, 2018.  The remaining staff will be retained through 7/27/2018 and be supported through other regional offices.  FFC had been primarily providing CTSS services to families in the County's child protection  system.  The benefits of these services are that they help stabilize families and prevents placement in higher cost of care (residential placement or therapeutic foster care).  Various options were discussed, including possibly retaining these services in house or contracting with another provider.   

May is Foster Care Month: John Dahlstrom reported that May is Foster Care Month as recognized by the State.  It is a time to thank foster parents for their role in keeping vulnerable adults and children safe, providing support, and help stabilizing families in need.  There are currently 17 child and 6 adult foster care homes in the County.  As in prior years, Social Services will send gift cards to foster parents as a thank you for their dedication and service.

D. May is Mental Health Awareness Month: John Dahlstrom also reported that May is Mental Health month. The National Alliance on Mental Illness (NAMI) has a number of events scheduled in the region.  One in five adults will be affected by a mental health condition in their lifetime.  NAMI's theme for 2018 is "Cure Stigma" which has also been a goal of the County's Mental Health Task Force and the Make It Ok campaign. 

 

PHS and SS MISCELLANEOUS:

A. Public Health Intern: Lyn Wolf introduced their new nursing student intern from Winona State,  Brianna Meyers.

B. New Healthy Transitions and Homeless Prevention grant: Commissioner Key reported that Workforce Development Inc was awarded a $145,375 grant to serve youth in out-of-home placement and those aging out of placement in order to provide living skills, career development and work readiness skills. 

Key/Hall

Adjourn

Being no further business to come before the Human Services Board, motion was made and duly

carried at 8:30 AM to recess this meeting until 8:00 AM on June 19, 2018.

Adopted Unanimously

Agenda for this meeting   Agenda for this meeting

 

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