Minutes June 19, 2018 HS

Wabasha County Human Services Board

June 19, 2018

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 8:00 AM, June 19, 2018 in accordance with MS 402.01 to 402.10.  The previous meeting was recessed to this time and place.  

The following members were present: Commissioners Goihl, Hall, Key, Springer and Wobbe.  No members were absent.

Wobbe/Key

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda as presented.

Adopted Unanimously

Key/Wobbe

WHEREAS, the Minutes of the May 15, 2018 regular board meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 5/15/2018 through 6/19/2018 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 5/15/2018 through 6/19/2018 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel

actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 5/15/2018 through 6/19/2018 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 5/15/2018 through 6/19/2018 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;  

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be affirmed as valid claims against the County approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously

 

SPECIAL PRESENTATIONS

Sheriff's Rodney Bartsh discussed the County's Tobacco Compliance program.  Discussion was focused on forming a partnership between Public Health and the Sheriffs department to complete annual compliance checks for Tobacco.  The county tobacco ordinance is being revised currently.  Sheriff Bartsh would like Public Health to take the lead on setting up the compliance checks, and Tammy Fiedler Public Health Director agreed to do so.

 

ACTION ITEMS

 

Key/Wobbe

WHEREAS, the use of tobacco is harmful to persons using it, and those around them who are exposed to 2nd and 3rd hand smoke, the Public Health Director has developed a policy on the use of a CO Monitor donated by AMA-MN to Wabasha County Public Health ; and 

WHEREAS, the Director has set parameters for numbers of clients  Public Health Nursing Staff  is to assess and assist with smoking cessation during home visits, and office visits: and

WHEREAS, the authorized staff involved in this policy understands they will comply with the Public Health CO Monitor Policy, adopted June 19th, 2018.

BE IT RESOLVED, by the Wabasha County Human Services Board, that the use of the CO Monitor Policy be accepted effective June 19th, 2018. 

Adopted Unanimously

Wobbe/Key

WHEREAS, the Wabasha County Human Services Board has maintained an agreement for the provision of mental health and chemical dependency services with Hiawatha Valley Mental Health Center for several years; and

WHEREAS, the County is in need of a provider of Children's Therapeutic Services and Supports (CTSS) to assist children and families in or at risk of entering the child protection system; and

WHEREAS, Hiawatha Valley Mental Health Center has agreed to provide this service for the County at a staffing level to include one fulltime mental health practitioner, one fulltime mental health professional, the provision of clinical supervision by a licensed mental health professional, and administrative staff support; and

WHEREAS, in order to support this work, Hiawatha Valley Mental Health Center will need to bill the County for ancillary and other administrative services at an anticipated rate of  $3,403.83 a month; and

WHEREAS, the Social Services Director recommends purchasing these services from Hiawatha Valley Mental Health Center as a means to help reduce the need for alternative, more expensive out-of-home placements; 

BE IT RESOLVED, that the Wabasha County Human Services Board authorizes the Social Services Director to amend the current agreement with Hiawatha Valley Mental Health Center to include the provision of Children's Therapeutic Services and Supports at the anticipated rate listed above.     

Adopted Unanimously

 

DISCUSSION and INFORMATIONAL ITEMS

  1. Tobacco Ordinance Wabasha County: Tammy Fiedler provided the board with details for other county fees around tobacco sales and licensure.  Wabasha County has a low fee at this time, and Fiedler recommended increasing these fees to fall more in line with counties in our area, and the state.  The board would like Fiedler to check what the cities are currently charging and to notify them we will be raising our fees in the future.  Fiedler will do this, and report back to the board.
  2. SCHA Client Survey Results: Tammy Fiedler said that she received the client survey results from SCHA and the results was very positive.  Jodi Johnson will be doing a more detailed presentation in the future along with Waiver client survey results.
  3. Social Services Budget Summary: As of 5/31/2018, 2018 YTD expenses were: $2,055,721.49, revenues were $2,375,209.05 and the cash balance was $3,637,426.01.
  4. GRH Contract Authorization: John Dahlstrom reported that, as per previous years, since there were no longer any contracts that used special county funding or rates, he would approve the new GRH contracts via delegated authority.  There are no new vendors being added at this time.  The State increased the rate from $893 to $904.

 

 

PHS and SS MISCELLANEOUS:

 

  1. Public Health: Tammy Fiedler  reported that Jeanne Freier PHN has put in her two weeks’ notice.  Ms. Freier has accepted a job with Goodhue County as the Family Home visiting Coordinator.  Fiedler indicated they will be posting the position and intend to hire a PHN to fill the position.Fiedler reported that Lisa Babington has emailed to state she is relocating and will no longer be able to be a member of the Human Services Advisory Board.  Will need to advertise for a new representative.Tammy Fiedler and Commissioner Cheryl Key attended recent Lake City City Council meeting and Lake City School Board meetings to discuss e cigarette use and the dangers of vaping. Fiedler offered to attend other meetings with commissioners if they wish to do something similar.
  2. Shelter Care Forms: John Dahlstrom reported that they were making modifications to the Shelter Care Forms to help improve and speed up the payment process since these are made by warrants.  There had been some unintended delays as a result of the revised Board Meeting schedule  The new forms will be split into two parts.  There were no concerns raised by the Board.
  3. Canvas Health: John reported that Canvas Health, who provides phone support for SE Minnesota Crisis Response is closing at the end of June and that the region is working on contracting with a new vendor.   There should be no changes to the number. 
  4. Youth Link Mentorship: John reported that he is working with finalizing a new contract with Greg Glomski to continue providing this service and expects to bring forth one for consideration by the Board next month.

 

Hall/Key

Adjourn

Being no further business to come before the Human Services Board, motion was made and duly

carried at 8:39 AM to recess this meeting until 8:00 AM on July 17, 2018.

Adopted Unanimously.

Agenda for this meeting 
 

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