Minutes July 17, 2018 HS

Wabasha County Human Services Board

July 17, 2018

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 8:00 AM, July 19, 2018 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.

The following members were present: Commissioners Goihl, Hall, Key, Springer and Wobbe. No members were absent.

Key/Hall
BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda as presented.
Adopted Unanimously

Key/Hall
WHEREAS, the Minutes of the June 19, 2018 regular board meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 6/19/2018 through 7/17/2018 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 6/19/2018 through 7/17/2018 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel
actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 6/19/2018 through 7/17/2018 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 6/19/2018 through 7/17/2018 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be affirmed as valid claims against the County approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.
Adopted Unanimously

SPECIAL PRESENTATIONS

Jodi Johnson introduced three medical students that are doing a rotation in rural health.

ACTION ITEMS

Key/Wobbe
WHEREAS, the Wabasha County Human Services Board has maintained an agreement for the provision of mental health and chemical dependency services with Hiawatha Valley Mental Health Center for several years; and

WHEREAS, in order to best serve its citizens the County occasionally has need to supplement its own case management services with those of another provider; and

WHEREAS, Hiawatha Valley Mental Health Center is an approved vendor under Minnesota Rules to provide Mental Health Targeted Case Management (MH-TCM) and Children’s Mental Health Targeted Case Management (CMH-TCM) services; and

WHEREAS, Hiawatha Valley Mental Health Center has agreed to provide case management services that have been pre-authorized by the County on an as-needed basis at a monthly rate of $414 for MH-TCM and $602 for CMH-TCM;

BE IT RESOLVED that the Wabasha County Human Services Board approves the agreement with Hiawatha Valley Mental Health Center to provide supplemental case management services for the period from July 1, 2018 to December 31, 2018, and/or shall remain in effect until a new contract is signed by both parties or terminated under provisions of the agreement.
Adopted Unanimously
DISCUSSION and INFORMATIONAL ITEMS

A. Social Services Budget Summary: Gwen Resech shared the latest budget summary with the Board. Social Services is in the process of drafting the 2019 budget.

DHS Children's Family Services Review Summary Kayla LaDuke provided a summary of the quarterly Child and Family Services Review (CFSR) which took place on June 28, 2018. The purpose of the CFSR is to ensure the safety, permanency, and well-being of the children and families served by the County. The CFSR also outlines areas of improvement that both the County and the State must meet. Two county child welfare cases were selected to be reviewed by consultants from the Department of Human Services (DHS). DHS interviewed stakeholders including parents, guardians ad litem, public health and social workers in an effort to collect the most pertinent data for the review. As a result of the review, the following recommendations were issued: 1) Indian Child Welfare Act (ICWA) data needs to be thoroughly collected on all cases; 2) Staff working with families must attempt to engage both parents/guardians during a child welfare response; and 3) The County must ensure that all cases are opened and closed accurately and that timelines guidelines are being followed in the Social Services Information System (SSIS). At a state level, the largest concerns noted by DHS included: 1) limited resources; 2) limited funding, and 3) high staff turnover. DHS will no longer be provide performance improvement plans to individual counties. Rather, a statewide “CFSR PIP Measurement Plan” will be disseminated at the close of the review period. Kayla reported that overall the review was very positive and there were no large concerns noted by DHS.

DHS SNAP Management Evaluation Summary: Lisa McNally provided a summary of the 2018 Food Support Management Evaluation. Lisa covered the areas reviewed including customer service, program access, civil rights, data security requirements, and specific case reviews for able-bodied adults without dependents (ABAWD), payment accuracy and case processing. Overall, the agency did well and per the reviewer, above average. In customer service, the agency was rated 3.4 out of 4. In calculating income to determine benefit, 10 out of 10 cases had the income determined correctly. Benefits were being issued timely. The County will have corrective action plans for the areas of: program access for callers, being given all required forms, proper verifications on file, proper notices, and proper case notes. Lias reported that overall the review went well and she felt that clients were being served in the important areas of customer service, case accuracy and timeliness of benefits.

B. SCHA Care Coordination Survey Results: Jodi Johnson gave the Board copies of the 2017 SCHA care coordination survey results. All customer service satisfaction feedback was in the 91% or above range.

PHS and SS MISCELLANEOUS:

John Dahlstrom reported that of the four current vacancies, two are in the interview process (Eligibility Worker and Social Worker - Child Protection) and two have been posted (Office Support Specialist and Social Worker in Children's Mental Health).

Jodie Johnson reported that after completing one interview, the Public Health Nurse position was reposted.

John Dahlstrom and Lisa Schuth-Stuhr reported that August will be Child Support Awareness Month and encouraged everyone to take a moment to appreciate the work done by the unit.

Hall/Wobbe
Adjourn
Being no further business to come before the Human Services Board, motion was made and duly
carried at 8:27 AM to recess this meeting until 8:00 AM on August 21, 2018.
Adopted Unanimously.


Agenda for this meeting 
 

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