Minutes September 18, 2018 HS

Wabasha County Human Services Board

September 18, 2018

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 8:00 AM, and September 18, 2018 in accordance with MS 402.01 to 402.10.  The previous meeting was recessed to this time and place.   

The following members were present: Commissioners Goihl, Hall, Key, and Wobbe.  Commissioner Springer was absent.

Hall/Key

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda.

Adopted Unanimously

Key/Wobbe

WHEREAS, the Minutes of the August 21, 2018 regular board meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings. 

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 8/21/2018 through 9/18/2018 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 8/21/2018 through 9/18/2018  are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel 

actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 8/21/2018 through 9/18/2018 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

   

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 8/21/2018 through 9/18/2018 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;  

 

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be affirmed as valid claims against the County approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously

SPECIAL PRESENTATIONS

A. Lisa McNally introduced Jill LaFond and Pam Larson, new administrative support and income maintenance staff.

B. Jodi Johnson recognized Heather Bowen HCBS Social Worker who is attending Capella University and is enrolled in the Clinic Mental Health Counseling program. She was inducted into Chi Sigma Iota Honor Society and has achieved the President’s list.  She has a cumulative GPA of 4.0.  

C. Tim Hunter, Regional Programs Coordinator, gave an update on the proposed regional crisis center in Rochester, its potential funding gaps and governance structure, and how it relates to the current mobile crisis teams.

ACTION ITEMS

Resolution 2018-030 was Tabled because all clients have recently set up payment plans with our fiscal staff.  Will continue to monitor and update the Board.

 

Wobbe/Key

Whereas, the Director of Public Health Services has reported a donation of $1,780.00 from the Wabasha Kellogg Area Community Foundation; and

Whereas, the Director of Public Health Services indicated these funds have been designated for the special needs fund in the Department; and

Whereas, the Director of Public Health Services recommends the Human Services Board accept the donation to be in compliance with County policy; 

Now, therefore be it resolved, the Wabasha County Human Services Board accepts the donation of $1,780.00 from the Wabasha Kellogg Area Community Foundation, with said funds to be dedicated to the special needs fund within the Public Health Services Department.  The Human Services Board thanks the individuals for their generous donation to all agencies through the Local Giving Day.                  

Adopted this 18th day of September 2018 by the Wabasha County Human Services Board.

Adopted Unanimously

Wobbe/Hall

Whereas, Wabasha County Public Health received the Toward Zero Death Grant; and 

Whereas, there is an desire to have a commissioner on the coalition; and 

Whereas, Cheryl Key has expressed interest in serving on the Toward Zero Death Coalition; and 

Now therefore be it resolved, the Wabasha County Board of Human Services hereby gratefully appoints Commissioner Key as a member of the Wabasha County Toward Zero Death Collaborative, effective September  2018.  

Adopted this 18th day of September 2018 by the Wabasha County Human Services Board.

Adopted Unanimously

Key/Hall

Be it resolved that Wabasha County Public Health enter into an award agreement with the Minnesota Department of Health, for Follow Along Program (FAP) during the period from June 30, 2018 through March 31, 2019.

The Public Health Director is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of Wabasha County Public Health and to be the fiscal agent and administer the award.

I certify that the above resolution was adopted by the Wabasha County Human Services Board of Wabasha County on September 18, 2018.

Adopted Unanimously

Hall/Key

Whereas, the Director of Public Health Services has reported a donation of $430.00 from the Faith Lutheran, United Church of Christ, and Grace Memorial Episcopal; and

Whereas, the Director of Public Health Services indicated these funds have been designated for the Mental Health Task Force and clients who needs related to their mental health with no other funding sources in the  Social Services, and Public Health Departments; and

Whereas, the Director of Public Health Services recommends the Human Services Board accept the donation to be in compliance with County policy; 

Now, therefore be it resolved, the Wabasha County Human Services Board accepts the donation of $430.00 from the Worship Under the Bridge Service, with said funds to be dedicated to the Mental Health Task Force Fund within the Public Health Services Department.  The Human Services Board thanks the individuals for their generous donation.

Adopted this 18th day of September 2018 by the Wabasha County Human Services Board.

Adopted Unanimously

 

Key/Hall

Be it resolved that Wabasha County Public Health enter into an award agreement with the Minnesota Department of Health, for Perinatal Hepatitis B Grant during the period from October 1, 2018 through September 30, 2023. The dollar amount varies based on number of clients served.

The Public Health Director is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of Wabasha County Public Health and to be the fiscal agent and administer the award.

I certify that the above resolution was adopted by the Wabasha County Human Services Board of Wabasha County on September 18th, 2018

Adopted Unanimously

Key/Hall

Whereas, Wabasha County has maintained a contractual relationship with EmPower CTC to provide Rule 25 assessments on behalf of the County for several years; and 

Whereas, the current agreement has expired and both the County and EmPowere CTC wish to maintain this relationship; and

Whereas, the current rate requested by EmPower CTC is $109 per chemical dependency evaluation performed by their agency along with mileage reimbursement when applicable; and 

Whereas, the Director of Social Services recommends approval of this agreement as the most cost effective means of providing this service to our citizens; 

Now, therefore be it resolved by the Wabasha County Human Services Board, that the Director of Social Services is authorized to sign an updated agreement with EmPower CTC to provide Rule 25 assessments on behalf of the County.

Adopted this 18th day of September, 2018, by the Wabasha County Human Services Board.

Adopted Unanimously

DISCUSSION and INFORMATIONAL ITEMS

A. Social Services Budget Update: Gwen Resech gave a Social Services budget summary.  As of 8/31/2018, YTD expenses were $3,359,117, Non-levy revenue was $2,226,578 and the cash balance reserve fund was $3,4078,929.

B. SCHA Discussion: The latest budget forecast was discussed.  There is a concern that the risk based capital percentage will fall below state requirements at year's end based on current projections.  The final determination of the status of this percentage will not be known until March or April 2018. 

PHS and SS MISCELLANEOUS:

John Dahlstrom reported that one vacancy remains open in Social Services for a Child Protection Social Worker position.

Tammy Fiedler reported that they have had only 3 applications for the current open position.    

Tammy Fiedler provided update on Radiation Reception Center Drill to be held on 9/27/18.     

Cheryl Key provided a brief update on the Health and Human Services conference session she attended about the Provider Tax sun-setting and County Based Purchasing changes.  She also reported the state is thinking of a shift in Adult Protection cases for Long Term Care to the County.    

Tammy Fiedler updated the board on Debbie Stegemann’s intent to retire the first week of June 2019.  Request for consideration the hire to be done in advance so Debbie can help train the new staff, and provide a smooth transition with the least interruption to clients as possible.

Wobbe/Hall

Being no further business to come before the Human Services Board, motion was made and duly 

carried at 8:52 AM to recess this meeting until 8:00 AM on October 16th, 2018.

Adopted Unanimously.

Agenda for this meeting 
 

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