Minutes January 02, 2019

 Wabasha County Board of Commissioners

Meeting of January 02, 2019


The Board of County Commissioners of Wabasha County, Minnesota, convened in Regular Session at the Wabasha County Courthouse, in the City of Wabasha, Minnesota on Wednesday, January 02, 2019 at 9:00 a.m.

The meeting was called to order by Auditor/Treasurer Denise Anderson

Election of Board Chairperson and Vice Chairperson was held

Election of Board Chairperson and Vice Chairperson was held

KEY-WOBBE

Motion to elect Commissioner Don Springer as Board Chairperson

Adopted Unanimously

GOIHL-KEY

Motion to elect Commissioner Mike Wobbe as Vice Board Chairperson

Adopted Unanimously

The following Commissioners were present:  Goihl, Hall, Key, Wobbe

GOIHL-KEY

Motion to approve the agenda

Adopted Unanimously

Staff Updates:

Anniversaries:

  • Rich Hall, Commissioner – 10 Years of Service

  • Deb Koenig, Finance – 20 Years of Service

  • Tina Moen, Public Health – 5 Years of Service

Administrator Updates:

KEY-GOIHL

Motion to approve the consent agenda including the following:

Minutes: December 26, 2018

Claims

Meal Vouchers

Per Diems

Donations

Resolution No.: 2019-001

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that, Wabasha County designates its Website as the official publication for advertisements for bids of transportation projects.

Adopted Unanimously

KEY-GOIHL

Resolution No.: 2019-002

Resolution Establishing Absentee Ballot Board, Mail Ballot Board and UOCAVA Ballot Board

BE IT RESOLVED, that the Wabasha County Board of Commissioners, hereby authorize the establishment of an Absentee Ballot Board, Mail Ballot Board and UOCAVA (Uniformed and Overseas Citizens Absentee Voting Act) Ballot Board under Chapter 203B.121, Subd 1 and 203B.23 of 2016 Minnesota Statutes, pertaining to Ballot Boards, and

BE IT RESOLVED , that these Boards will meet on an as needed basis when called by a Wabasha County Auditor/Treasurer during the 45 calendar days prior to each election,  and

BE IT RESOLVED, this board will bring uniformity in the processing of accepting or rejecting returned Absentee Ballots, Mail Ballots and UOCAVA Ballots. and

BE IT RESOLVED, the Absentee Ballot Board, Mail Ballot Board and UOCAVA Ballot Board would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22 or deputy county auditors trained in the processing and counting of ballots;

THEREFORE, BE IT RESOLVED THAT, the Wabasha County Board of Commissioners establishes an Absentee Ballot Board, Mail Ballot Board and UOCAVA Ballot Board that would consist of sufficient judges as provided in sections 204B.19 to 204B.22 or deputy auditors to perform the task and appoints the following election officials on the boards for 2019:

Denise M Anderson

Francie Warren

Jane Roemer

Helen Grimm

Adopted Unanimously

HALL-GOIHL

Resolution No.: 2019-003

Whereas, the Wabasha County Board of Commissioners has advertised to accept sealed bids for the Wabasha County legal newspaper for 2019; and

Whereas,   the Wabasha County Board of Commissioners desires to open the sealed bids on Wednesday, January 2, 2019; and

Whereas,   three bids were received; the Lake City Graphic, The Plainview News and The Wabasha County Herald; and

Whereas, Plainview News is the apparent low bidder of $9.90 per standard advertising unit (SAU).

Now Therefore be it Resolved by the Wabasha County Board of Commissioners hereby accepts the bid of the Plainview News as the “legal County newspaper,” to include publications of the Commissioners Proceedings, the Delinquent Tax List and other notices ordered by the County Board of Commissioners as required by law for the year 2019.

Now therefore be it further resolved by the Wabasha County Board of Commissioners hereby gives Plainview News until January 31st, 2019 to issue the Wabasha County a $1,000 printers bond.

Adopted Unanimously

GOIHL-KEY

Resolution No.:  2019-004

Authorize/Direct Appointments & Actions Relating to Fiscal Activities

BE IT RESOLVED, That the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2019 the payment for necessary express, freight, telephone, water, light, e-bay, expenses related to an emergency, justice center debt service payments and other utility charges to be paid on the Warrant of the County Auditor/Treasurer, upon receipt of itemized bills pursuant to MS 375.16.

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BE IT RESOLVED, That the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2019 the payment for necessary charges to be paid on the Warrant of the County Auditor/Treasurer to avoid finance charges, upon receipt of itemized bills.

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BE IT RESOLVED, That the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2019 the payment due to other governments and payroll deductions, to be paid on the Warrant of the County Auditor/Treasurer, upon receipt of itemized bills pursuant to MS 375.15.

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BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby sets the mileage reimbursement rate for 2019 at the 2019 IRS mileage rate; and (Effective January 1, 2019 the rate at .58 per mile)

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BE IT RESOLVED, That the Wabasha County Board of Commissioners hereby approves the establishment and/or continuance of a Petty Cash Fund, pursuant to MS 375.162; and

BE IT FURTHER RESOLVED, That Sheriff Rodney Bartsh shall be custodian of said fund.  The amount of the fund shall not exceed $100.00.

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WHEREAS, the County Auditor/Treasurer’s Office currently maintains a checking account for the sole purpose of refunding over-payment of taxes,

BE IT RESOLVED, the County Auditor/Treasurer is authorized to maintain a checking account for overpayment of taxes and also for refunds of miscellaneous over-payments or payments made in error as required by all Wabasha County Departments.

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WHEREAS, it is in the best interest of Wabasha County to reduce administrative costs and increase departmental efficiency, and

WHEREAS, costs are increasing to mail refunds of overpayments and return documents not processed because of underpayments,

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby authorizes the offices of the County Auditor/Treasurer and County Recorder to retain overpayments in amounts not exceeding $5.00 for services of any kind.  Revenue from such overpayments shall be deposited in the General Revenue fund in a timely manner, and

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby authorizes the offices of the County Auditor/Treasurer and County Recorder to accept, at their discretion, underpayments of any kind with the deficit amount not exceeding $5.00 and to process the document or transaction regardless of the deficiency.

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BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby sets the maximum reimbursable meal allowance, for 2019, at $8.00 for breakfast, $10.00 for lunch and $15.00 for dinner.  

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BE IT RESOLVED, that any employee of Wabasha County who has funds to be deposited in a designated financial depository of Wabasha County, shall take said funds to the Office of the County Auditor/Treasurer for transfer to said depository.  No employee shall personally transfer or transport funds, except for the County Auditor/Treasurer or designee thereof.

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BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the County Auditor/Treasurer to cash checks not to exceed $2,000 to replenish the change fund.

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WHEREAS, the County Board  under Minnesota Statute may authorize the treasurer or chief financial officer to perform deposit and investment functions relating to public funds.

NOW THEREFORE BE IT RESOLVED BY THE WABASHA COUNTY BOARD OF COMMISSIONERS  that the following appointments and actions are hereby directed and approved:

  1. That the Wabasha County Board of Commissioners hereby grants to Debbie Koenig, Finance Director, the authority to designate depositories for the County of Wabasha as provided for in Minnesota Statute 118A.02 subd. 1.

  2. That the Wabasha County Board of Commissioners hereby authorizes Denise Anderson, Auditor/Treasurer, or Debbie Koenig, Finance Director to make investments of funds under sections 118A.01 to 118A.06 of Minnesota Statutes or other applicable law.

Adopted Unanimously

GOIHL-KEY

Resolution No.:  2019-005

Deposit Account Authority for First State Bank of Wabasha

Whereas, the County of Wabasha has designated First State Bank of Wabasha as a depository of its public funds pursuant to Minnesota Statues, Chapter 118A, and

Whereas, it is necessary to update authorizations at First State Bank of Wabasha due to a change in the Board Chair and other staffing changes.

Now, therefore, be it resolved by the Wabasha County Board of Commissioners that, the following changes are approved to be made to the First State Bank authorizations:

  1. Donald Springer has been appointed as the 2019 Board Chair and is hereby added as an authorized signer on certain accounts at First State Bank.

  2. Brian Goihl is no longer the Board Chair and is to be removed as an authorized signer on the County accounts at First State Bank of Wabasha.

  3. Michael Timm is authorized to make deposits for the Jail Inmate Account.

  4. Shane Heinrich and Matt Dornink are to be added as authorized signers on the Jail Inmate account.

Be it further resolved by the Wabasha County Board of Commissioners that, the following employees and Board Chair are given specific authority at First State Bank of Wabasha per the attached.  (See attachment)

Adopted Unanimously

GOIHL-KEY 

Resolution No.: 2019-006

Whereas, Chapter 16.05 of the Wabasha County Zoning Ordinances establishes a Board of Adjustment vested with the authority as provided by Chapter 394.21 through 394.37 of the Minnesota Statues; and

Whereas, Each Wabasha County Board Commissioner is granted the right to recommend a member of the Wabasha County Board of Adjustment; and

Whereas, The Wabasha County Board of Commissioners appoints the members of the Board of Adjustment.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that, The Wabasha County Board of Commissioners appoints the following individuals to serve on the Wabasha County Board of Adjustment for the next two years.

  • Jon Beckman (Key)

  • Robert Walkes (Hall)

  • Ken Jacob (Goihl)

  • Gayle Gillespie (Springer)

  • Mike Wallerich (Wobbe)

Adopted Unanimously

HALL-KEY

Resolution No.: 2019-007

Whereas, Chapter 16.04 of the Wabasha County Zoning Ordinances establishes a Planning Commission vested with the authority as provided by Chapter 394.30 of the Minnesota Statues; and

Whereas, Each Wabasha County Board Commissioner is granted the right to recommend a member of the Wabasha County Planning Commission; and

Whereas, The Wabasha County Board of Commissioners appoints the members of the Planning Commission.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that, The Wabasha County Board of Commissioners appoints the following individuals to serve on the Wabasha County Planning Commission for the next two years.

  • Robert Walkes (Hall)                                                 

  • Jon Beckman (Key)

  • Gayle Gillespie (Wobbe)

  • Jeanne Pietig (Springer)

  • Ken Jacob (Goihl)

Adopted Unanimously

KEY-GOIHL

Resolution No.: 2019-008

County Board Meeting Dates 2019

Whereas, Wabasha County Board Meetings begin at 9:00a.m. and are held at the Wabasha County Commissioners Board Room at 625 Jefferson Avenue, Wabasha, MN, 55981; and

Whereas, annually the Board is required to establish its meeting schedule for the year and it desires to meet two times a month; and 

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that, the Board’s meeting schedules will be established as follows with all meetings scheduled to start at 9:00 a.m. and to be held at 625 Jefferson Avenue, Wabasha, MN, 55981.

January 2, 15                                       July 2, 16

February 5, 19                                      August 6, 20

March 5, 19                                          September 3, 17

April 2, 16                                             October 1, 15

May 7, 21                                             November 5, 19

June 18 (BOA - 6pm), 25   December 10(TNT – 6pm), 26

Adopted Unanimously

HALL-GOIHL

Resolution No.:  2019-009

Whereas, the County Board has many responsibilities that relate to other civic and governmental organizations and agencies; and

Whereas, frequently, these responsibilities require the County Commissioners participate as a Committee or Board Member for these organizations and agencies.

Now Therefore Be It Resolved by the Wabasha County Board of Commissioners that: 2019 Committee and/or Board appointments/assignments are as follows:

Hall

Goihl

Springer

Key

Wobbe

 

 

Committee

Staff Appointments

When/Where

Human Services Board

P

P

P

P

P

 

3rd Tuesday monthly-8:00 a.m.

Three Rivers Community Action Bd

 

P

 

 

A

 

3rd Wed. of month (some mos. skipped) Zumbrota

Hiawatha Transit Board

 

A

 

 

P

 

Quartlerly - meeting rotate place - Thursday

SE MN Water Resources Committee

P

 

A

 

 

 

9a.m. 2nd Mon.  - Peoples Coop Orononoc

South Country Health Alliance Bd

 

 

P

 

A

 

Monthly - 3rd Monday - Owatonna

DAC Board

A

 

 

 

P

 

5p.m. Monthly - DAC Office - Wabasha - Monday

Whitewater Watershed Joint Powers

P

A

 

 

 

 

2nd Thurs. - Elba Whitewater Office

RCDC Committee (Resource Conservation & Development)

P

A

 

 

 

 

9a.m. 3rd Monday  - site tbd

Community Health Advisory Board-state

 

 

A

 

 

Fiedler (P)

Monthly - MN Dept. Health Bldg. St. Paul

Zumbro Watershed Partnership

 

 

P

 

 

 

2nd Thursday of Month

Soil & Water Board

P

 P

 

 

8a.m. 4th Thurs. Courthouse Annex Conf. Rm.

High Speed Rail

A

 

 

P

 

 

10a.m. 1st Thurs. Goodhue Co. Jury Selection Rm.

Lake Zumbro Joint Powers Board

 

P

P

 

Extension Committee

 

 

P

 

A

Anderson

As called  - per statute County Auditor appointed

Human Services Advisory Committee

 

 

 

P

A

 

Quartlerly - Public Health Conference Room

SE MN Emergency Medical Services Joint Powers Board

 

 

A

P

 

 

Bi-monthly (2nd Thurs. a.m.) - WFD Bldg. Rochester

Workforce Devel. Joint Powers Bd

 

 

A

P

 

 

Bi-monthly (2nd Thurs. a.m.) - WFD Bldg. Rochester

Law Library Board of Trustees

 

A

P

 

 

 

Quarterly at CJC

Solid Waste Advisory Board

A

 

 

 

P

 

Quarterly - LaCrosse, WI

SELCO

 

 

A

P

 

 

Quarterly - SELCO Office - Rochester

SE MN Regional Emergency Communications Board

 

 

A

P

 

 

12:30 p.m.1st Mon. Bi-monthly - RPU Bldg. Rochester

SEMMCHRA

A

 

 

P

 

 

3rd Wednesday monthly at 10:00 a.m. Wabasha

PSAP Committee

 

 

A

P

 

 

After Regional Radio Bd. Mtg.

Regional Railroad Authority

P

P

P

P

P

 

As called - Board Room

Great River Ridge Bike Trail Committee

P

 

A

 

 

 

3rd Tues 7 pm

Family Collaborative

 

P

 

 

A

 

As called - Wabasha/Kellogg School

MCIT Voting Delegates

 

P

A

 

 

Board Chair and Vice-Chair - as needed

AMC Voting Delegates

P

P

P

P

P

Flesch, Plante

Once Annually - AMC annual conference

AMC District Meetings

P

P

P

P

P

Co Admin

As scheduled

Negotiating Committee

 

A

 

P

 

Koenig,

Co Admin

As scheduled in negotiation years

Awair Safety Committee

 

 

 

P

 

 

As called - Annex Conf. Room

Labor Management Committee

 

A

 

P

 

 

As called - Annex Conf. Room

Budget Committee

P

P

 

 

Koenig

As called by Deb Koenig

Wabasha Co./Lake City Planning Board

 

A

 

P

 

 

As called - Lake City, City Hall

SMART Committee

P

 

A

 

 

 

As called - RPU Bldg. Rochester

Drug Court Committee

 

 

 

P

A

Green,  Kelly

As called in Jury Assembly Rm. CJC

Personnel Committee

 

P

 

P

Plante, Huth

Generally on the 2nd Tuesday of the month

Planning & Zoning Commission

P

 

 

 

A

 

As called by Kevin Krause

Zoning Enforcement

P

P

 

 

 

 

 As called by County Administrator

Insurance Committee

 

 

 

P

P

volunteer

As called

Common Board (Wabasha City & SD 811)

 

 

A

 

P

 

As called

Common Board (Plainview,Elgin,Millville City &b SD)

P

 

P

 

 

 

As called

Common Board (Lake City)

 

P

 

P

 

 

As called

Common Board (Mazeppa, Zumbro Falls)

 

P

 

 

 

 

As called

Highway Advisory Committee

P

P

 

 

Flesch

As called

Towards Zero Deaths (TZD) Meetings

 

 

 

P

A

 

As called by Public Health (State Grant)

Semi-Annual Township Meetings

P

P

P

P

P

 

3rd Tues February/2nd Tues August

P=Primary Member

A=Alternate Member

Be it further resolved that if a commissioner is unable to attend an assigned meeting that a substitute commissioner is authorized to act in their place and collect the same per diem due to the original commissioner.

Adopted Unanimously

Commissioners reported on meetings they attended.

Commissioner Goihl updated the board on the hiring of an Interim Administrator who will start January 28, 2019. The application process closes on January 15, 2019 for a permanent replacement. The Personnel Committee will meet after the board meeting on January 15, 2019 to review applications.

HALL-GOIHL

Motion to adjourn

Adopted Unanimously

Agenda for this meeting


Video 1 of 1
(Direct)

Agenda for this meeting

Video 1 of 1 (Direct)

 

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