Minutes January 15, 2019

 Wabasha County Board of Commissioners

Meeting of January 15, 2019


The Board of County Commissioners of Wabasha County, Minnesota, convened in Regular Session at the Wabasha County Courthouse, in the City of Wabasha, Minnesota on Tuesday, January 15, 2019 at 9:00 a.m.

The meeting was called to order by Board Chairperson Goihl.

The following Commissioners were present:  Goihl, Hall, Key, Springer, Wobbe

KEY-WOBBE

Motion to approve the agenda

Adopted Unanimously

Staff Updates:

  • Rodney Bartsch, Sheriff – Winona County Jail Update, HBC Tower Lease

KEY-HALL 

Motion to approve the consent agenda including the following:

Minutes: January 02, 2019

Claims

Meal Vouchers

Per Diems

Donations: Approve and Accept donation to Veterans Service Office in the Amount of $500.00 from Millville Sportsman Club

Resolution No.:  2019-010

Whereas,  a cost allocation plan is necessary to recover indirect costs expended on behalf of programs of the US Department of Health & Humans Services, and

Whereas, the County has contracted with Government Management Group (GMG), Inc to prepare the required cost allocation plan, and

Whereas, plan year 2017 was the final year of the agreement with GMG, Inc for cost plan services.

Now therefore be it resolved by the Wabasha County Board of Commissioners that, the agreement with GMG Inc is approved for an additional five (5) years at a fixed annual amount of $4,850 for each plan year and the Finance Director is hereby authorized to execute the agreement.

Resolution No: 2019-011

Resolution Authorizing the Purchase of One (1) Dodge Durango

And authorization for Auditor’s Warrant

Whereas, the Wabasha County Sheriff’s Office is requesting to purchase a total of one (1) 2019 Dodge Durango per attached quote from Dodge of Burnsville, MN, and;

Whereas, the money for this purchase will be paid by Auditor’s Warrant from Capital Funds not to exceed the amount of $38,500; and,  

Whereas, this includes installation and equipment: Getac Camera System with 3 year extended warranty, Emergency Lights and Siren, Cage, Console, Graphics, and Floor mats.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that: the Auditor is authorized to issue an Auditor’s

Warrant to the respective vendor, Dodge of Burnsville, for the purchase of one (1) Dodge Durango. 

Be it Further Resolved by the Wabasha County Board of Commissioners that the total cost for the vehicle, which includes installation and above-named equipment, will not exceed $38,500.

Resolution No: 2019-012

Resolution Authorizing the Purchase of Three (3) Getac Camera Systems

Whereas, the Wabasha County Sheriff’s Office is requesting to purchase a total of three (3) Getac Camera Systems, and;
Whereas, the money for this purchase will be paid from Capital Funds not to exceed the amount of $16,575; and,  
Whereas, this includes the camera systems with a 3 year extended warranty and installation.
Now Therefore be it Resolved by the Wabasha County Board of Commissioners that: the Sheriff’s Office is authorized to purchase three (3) Getac Camera Systems to be paid from capital funds. 
Be it Further Resolved by the Wabasha County Board of Commissioners that the total cost for the camera systems, which include installation, will not exceed $16,575.

Adopted Unanimously

KEY-WOBBE

Resolution No.: 2019-013

This contract, for Administrative Services, is between Wabasha County, (hereinafter referred to as the "Grantee") and the Southeastern Minnesota Multi-County Housing and Redevelopment Authority, (hereinafter referred to as the "HRA").

WHEREAS:  The Grantee has received a grant from the State of Minnesota, authorizing the Minnesota Department of Employment and Economic Development (DEED) to administer funds under House File No. 1 – 2010 Special Session, Article 1, Section 5, for the purpose of providing financial assistance to local units of government for locally administered grant or loan programs for businesses directly and adversely affected by the 2010 flood in the area designated under Presidential Declaration of Major Disaster, DR-1941, whether included in the original declaration or added later by state government action; and

WHEREAS:  The Grantee, which is a local unit of government and is not a state employee, is awarded funds to provide financial assistance to local units of government for locally administered grant or loan programs for businesses directly or adversely affected by the 2010 flood in the area designated under Presidential Declaration of Major Disaster DR-1941 and which a Revolving Loan Fund (RLF) was established to further economic development in Wabasha County by the following means:

  1. Creation or retention of permanent private-sector jobs in order to create above-average economic growth consistent with environmental protection, which includes investments in technology and equipment that increases productivity and provide for higher wages;
  2. Stimulation or leverage or private investment to ensure economic renewal and competitiveness;
  3. Increasing the local tax base, based on demonstrated measurable outcomes, to guarantee a diversified industry mix;
  4. Improving the quality of existing jobs, based on increases in wages or improvements in the job duties, training, or education associated with those jobs;
  5. Improvement of employment and economic opportunity for citizens in the region to create a reasonable standard of living, consistent with federal and state guidelines on low-to-moderate income persons; and
  6. Stimulation of productivity growth through improved manufacturing or new technologies.

WHEREAS: The Grantee desires to have the assistance of the HRA, which is a multi-county political subdivision of the State of Minnesota, in the administration of the grant.

WITNESSETH:  In consideration of the mutual covenants and agreements contained herein, the Grantee and the HRA agree as follows:

1.  The term of this contract is from July 1, 2018 through June 30, 2019.  This contract shall automatically renew annually and shall coincide with the State Fiscal Year.

2.  In consideration of financial reimbursement to be made specifically described below and in accordance with the Grantee’s Minnesota Investment Fund (MIF) grant, the HRA agrees to act as the Administering Agent for the Grantee.  As part of the post-grant administrative process, the Grantee may receive monies from borrowers, who have an obligation to repay funds in accordance with the terms of their Repayment Agreement and/or Program Mortgage.   The grantee agrees to pay an administrative fee to the HRA during the State Fiscal Year in an amount not less than $250 and not to exceed $2,000 for administration.  If funds are repaid by borrowers, then the administrative fee shall be collected from those repayment(s).  The Grantee shall pay 15 percent of a project’s total cost for administration of the re-use of funds in the form of a rehabilitation project.  Costs, including attorneys’ fees and court costs, incurred to collect a defaulted loan will be in addition to the above administrative fee and will be collected from funds collected from borrowers.

3.  The HRA shall perform the activities in accordance with all applicable provisions of House File No. 1 – 2010 Special Session, Article 1, Section 5, as amended, and all applicable state and federal laws.  The HRA shall perform its obligations and activities under this agreement consistent with and in compliance with the Grantee’s obligations under the Minnesota Investment Fund Grant Agreement(s) (DRLF-10-0003-V-FY11) entered into with the State of Minnesota including all amendments thereto.  The grant agreement(s) are specifically identified in Appendix One.
4.  Project Planning.  The HRA will coordinate the preparation of plans, specifications, contracts, reports, budgets and other agreements in a consistent manner with applicable state and federal laws and regulations for all project activities, within the respective limitations of the funds collected on behalf of the Grantee and/or in accordance with the state and federal requirements for rehabilitation projects.  Annually, the administrator will determine, based on the dollar amount of funds collected, how the funds will be administered and reported.  In the next state fiscal year, the HRA will allocate the funds for eligible project uses in accordance with the Minnesota Investment Fund Revolving Loan Fund Guidelines.  The HRA will report to the use of funds to the Grantee in a manner consistent with the original grant process.

5.  Borrower Servicing:  The HRA will maintain individual borrower information, based on that data of borrower payments provided monthly by the Grantee.  The HRA will perform on the Grantee’s behalf the annual 1098 reporting, subordinations and satisfactions.  The HRA will follow the established guidelines approved by its board of commissioners.  The HRA’s Board of Commissioners will be reviewing and acting on subordinations on behalf of the Grantee.  The HRA will follow-up with the borrowers on behalf of the Grantee.

6.  Financial Record Keeping and Control.  The HRA will keep complete and accurate records of all claims and disbursements in accordance with the following procedures:

  1. Annual Reports.  The HRA shall prepare and maintain annual post close out reports, including records of individual activities and program recipients in the form and manner required by DEED.  At the time of annual reporting, the HRA will determine the type of funds to be reported and utilized in the next state fiscal year.
  2. Financial Reporting and Collection of Funds.  For all collections of loan repayments made pursuant to this agreement, the HRA shall keep financial records to reconcile annually the bank account balance for individual loan payments from all grantees.  This data will be provided to the Grantee by the 15th of January in the next calendar year for accounting purposes.
  3. Financial Reporting and Use of Funds.  For all expenditures of funds made pursuant to this agreement, the HRA shall keep financial records, including invoices, contracts, receipts, vouchers and other documents sufficient to evidence in proper detail the nature and propriety of the expenditure.  For contracts with individual consultants, invoices for payments must state that the work performed and invoiced is in accordance with the terms of the Consultant Contract.  Furthermore, these invoices must also state the calendar dates and number of hours of each day for which the consultant is requesting compensation.  Accounting methods for this program will meet the standards set forth in Common Rule "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments". The annual uses of funds data will be provided to the Grantee by the 15th of January in the next calendar year for accounting purposes.
  4. Audit and Inspection.  Accounts and records related to the funds provided under this Agreement shall be accessible to authorized representatives of the State of Minnesota for the purposes of examination and audit.  In addition, Grantee will give the State of Minnesota, Minnesota Department of Employment and Economic Development, Legislative Auditors, State Auditor's Office and the Comptroller General of the United States, through any authorized representative, access to and the right to examine all records, books, papers or documents related to the funds.

7.  For the purposes of this contract, the HRA shall be deemed an independent contractor and not an employee of the Grantee.  Any and all employees of the HRA or other persons while engaged in the performance of any work or services required by the HRA under this contract, shall not be considered employees of the Grantee.

8  The HRA shall not assign any interest in this contract and shall not transfer any interest in the same, whether by assignment, subcontract or novation, without the prior written consent of the Grantee.

9.   Any alteration, variation, modification or waiver of the provisions of this contract shall be valid only after it has been reduced in writing, duly signed by both parties and attached to the original of this contract.
10.  The waiver of any of the rights and/or remedies arising under the terms of this contract on any one occasion by either party hereto shall not constitute a waiver of any rights and/or remedies in respect to any subsequent breach or default of the terms of this contract.  The rights and remedies provided or referred to under the terms of the agreement are cumulative and not mutually exclusive.
11. This contract shall constitute the entire agreement between the parties and shall supersede all prior oral or written negotiations.
12. The Grantee shall have full access to all records relating to the performance of this agreement.
13.  In performing the provisions of this contract, the HRA agrees to comply with all Federal, and State Laws and all applicable rules, regulations or standards established by any agency of such governmental units, which are now or hereafter promulgated.
14.  Should any of the above provisions be subsequently determined by a court of competent jurisdiction to be in violation of any federal or state laws or to be otherwise invalid, both parties agree that only those provisions so adjudged shall be invalid and that the remainder of this contract shall remain in full force and effect.
15.  The Grantee reserves the right to terminate this contract if the HRA fails to perform any of the provisions hereof.  Such termination shall occur ninety (90) days after the HRA's receipt of written notice specifying the grounds thereof, unless, prior to the date, the HRA has cured the alleged non-performance of the provisions of this contract.  In the event that the project is terminated or that the grant funds are withdrawn for any reason by the State, the Grantee may terminate this contract without penalty or obligation upon giving ninety (90) days written notice to the HRA.
16.  Special Administrative Provisions.  All records pertaining to this Agreement shall be maintained by the HRA for a period of at least seven (7) years after the expiration of the term of this Agreement.

The HRA further understands and agrees that it shall be bound by Minnesota Statutes on data privacy with respect to "data on individuals" which collects, receives, stores, uses, creates or disseminates, pursuant to this Agreement.  The HRA is a governmental unit that is subject to the Minnesota Data Practices Act, and nothing under this contract can waive or modify its obligation to comply with that Act.

NOTICE OF CONTRACTOR (HRA):  You are required by Minnesota Statutes, 1982, Section 270.66 to provide your Social Security Number or Minnesota Tax Identification Number if you do business with the State of Minnesota.  This information may be used in the enforcement of federal and state tax laws.  Supplying these numbers could result in action to require you to file state tax returns and pay delinquent state tax liabilities.  This contract will not be approved unless these numbers are provided.  These numbers will be available to federal and state tax authorities and state personnel involved in the payment of state obligations.

Minnesota Tax ID:   8027529         

Federal Tax ID:   41-6005912         

IN WITNESS WHEREOF, the parties hereto have caused this contract to be duly executed.

Adopted Unanimously

KEY-SPRINGER

Resolution No.: 2019-014

Whereas, the current Wabasha County Website has been the subject of multiple complaints due to a confusing layout, lack of user friendliness, and minimal ADA support;

Whereas, several vendors specializing in developing and hosting governmental websites have been vetted; Revize has been selected as the vendor best suited for the needs of Wabasha County users;

Whereas, Revize will migrate existing Wabasha County website content to their system, will provide training to Wabasha County staff on utilizing the new system, will design a website that meets Wabasha County’s needs, and will provide website security and customer support.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that,
the Web Services Sales and Service Level Agreement between Wabasha County and Revize shall be authorized and entered into for a 3 year initial contract.

Adopted Unanimously

Presentation: County Highway 4 and 27, and Hwy 42 Intersection

WOBBE-GOIHL

Resolution No.: 2019-015

Whereas, the Federal Highway Administration (FHWA) requires that states agree to operate and maintain facilities constructed with federal transportation funds for the useful life of the improvement and not change the use of right of way or property ownership acquired without prior approval from the FHWA; and 

Whereas, Transportation Alternatives projects receive federal funding; and

Whereas, the Federal Highway Administration (FHWA) requires project sponsors to make available sufficient funds to cover the estimated local share of costs plus any additional project costs in the event the project exceeds the estimated total cost of the project; and 

Whereas, the Minnesota Department of Transportation (Mn/DOT) has determined that for projects implemented with alternative funds, these above requirements should be applied to the project sponsor; and 

Whereas, Wabasha County is the project sponsor for the transportation alternative project identified as Zumbrota/Mazeppa Safe Routes to School Plan. 

Now Therefore Be It Resolved by the Wabasha County Board of Commissioners that Wabasha County agrees to act as sponsoring agency for the transportation alternative project identified as Zumbrota/Mazeppa Safe Routes to School Plan and has reviewed and approved the project as proposed. Sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations. 

Be it further resolved that Wabasha County hereby agrees to assume full responsibility for the operation and maintenance of property and facilities related to the aforementioned Transportation Alternatives project, for the useful life of the improvements and will not change the use of right of way or ownership of property within the project without prior approval from the FHWA.

Be it further resolved that Wabasha County shall receive official resolutions including assurances from the Agency(ies) receiving the facility will retain responsibility for maintenance and will secure and guarantee the local share of costs of the project.

Adopted Unanimously

WOBBE-HALL

Resolution No: 2019-016

Resolution Authorizing Goodhue County Multi-Jurisdiction Emergency Response Team

Multi-Agency Mutual Aid and Participant Agreement

Whereas, the Sheriff’s office is requesting authorization to enter into a Multi-Jurisdiction Emergency Response Team Multi-Agency Mutual Aid and Participant Agreement with Goodhue County; and,

Whereas, the Sheriff requests the approval and signing by the County Board Chairperson, County Administrator, and Sheriff.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that:  The Sheriff’s Office is hereby authorized to enter into the Goodhue County Multi-Jurisdiction Emergency Response Team Multi-Agency Mutual Aid and Participant Agreement.

Be it Further Resolved that authorizes its signing by the County Board Chairperson, County Administrator, and Sheriff.

Adopted Unanimously

Commissioners reported on meetings they attended

WOBBE-HALL

Recess to County Holiday Party -  Friday, January 18, 2019

Adopted Unanimously

Agenda for this meeting




Agenda for this meeting

 

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