Minutes January 15, 2019 HS

Wabasha County Human Services Board

January 15, 2019

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 8:00 AM, and January 15th, 2019 in accordance with MS 402.01 to 402.10.  The previous meeting was recessed to this time and place.  

The following members were present: Commissioners Goihl, Hall, Key, Springer and Wobbe.  No members were absent.
Springer/Hall

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda with no corrections or additions.

Adopted Unanimously

Springer/Goihl

WHEREAS, the Minutes of the December 26th, 2018 regular board meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 12/27/2018 through 1/15/2019 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 12/27/2018 through 1/15/2019 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel
actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 12/27/2018 through 1/15/2019 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 12/27/2018 through 1/15/2019 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;  

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be affirmed as valid claims against the County approved for payment.
WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.
Adopted Unanimously 
SPECIAL PRESENTATIONS

  1. Introduction of New Staff:  Aaron Farr, SW-Child Protection; Sarah Johnson, intern, were introduced for the Social Services Department.  Tammy Fiedler introduced the Winona State University Nursing Students and their instructor Katie Frie.  They will be working with county staff for the next 8 weeks.
  2. WIC Presentation:  Wanda Lee, LPN and Lori Murray, PHN gave a presentation on WIC services provided to county residents.  Wabasha County WIC serves 300 people at this time, and the current benefit packages are between $70.00 and $120.00. WIC is supported by the Department of Agriculture, and is a supplemental nutrition and education program.  In March of 2019 Wabasha County will go to EBased WIC and paper vouchers will no longer be used. This will be more user friendly for our clients, and the stores.

ACTION ITEMS 

Key/Goihl

Whereas, Wabasha County Human Services Board receives a number of documents requiring signature during the calendar year in the Public Health Services and Social Services Department; and

Whereas, the Minnesota Department of Health and the Minnesota Department of Human Services provide continuing funding for services through grants and allocation of funds authorized by Legislation, which also need signature by a representative of Public Health Services or Social Services staff; and

Whereas, these documents can be signed by administrative personnel as a matter of routine administrative procedure; and

Whereas, there has been a long history of administrative personnel signing certain documents on behalf of the Human Services Board; and

Whereas the authorized staff involved in these actions understands they will also comply with the Wabasha County Purchasing Policy, adopted Feb 5, 2002;

Now therefore be it resolved, the Wabasha County Board of Human Services hereby authorizes the Directors of Public Health and Social Services, or their designees, to approve purchases, sign contracts, placement agreements, and other legally binding documents on behalf of the County during 2019.  There is a limitation of $2,500 per individual item and $12,000 per contract (excluding contracts for medical assistance waivers and ongoing renewal of grants and agreements that do not require county level match).  The primary individuals/positions with this authorization are listed below:

Tammy Fiedler            Public Health Director
Jodi Johnson               Home and Community Based Services Supervisor
John Dahlstrom           Social Services Director
Lisa McNally              Financial Supervisor
Gwen Resech              Interim Fiscal Supervisor
Lisa Schuth-Stuhr                   Child Support Supervisor
Kayla LaDuke             Social Services Supervisor

Adopted this 15th day of January 2019 by the Wabasha County Human Services Board.

Adopted Unanimously

Springer/Key

Whereas, the Wabasha County Human Services Board has maintained Worker Agreements with the Wabasha County DAC to provide document shredding, copy and collating tasks for the Public Health and Social Services Departments; and

Whereas, the Wabasha County DAC has submitted Worker Agreements for 2019 requesting and DAC will bill Public Health and Social Services monthly.  The billing will be based on: the total number of hours worked per month by the crew multiplied by $11.98 per hours (this includes a prevailing wage of $10.23 per hour, social security, workers compensation, liability, and payroll expenses); and

Whereas, the Directors of Public Health and Social Services both recommend approval of these Worker Agreements;

Now, therefore be it resolved by the Wabasha County Human Services Board that the Directors of Public Health and Social Services be authorized to sign the Wabasha County DAC Worker Agreements for 2019.   The billing will be based on: the total number of hours worked per month by the crew multiplied by $11.98 per hours (this includes a prevailing wage of $10.23 per hour, social security, workers compensation, liability, and payroll expenses) per month for services provided.

Adopted this 15th day of January 2019 by the Wabasha County Human Services Board.

Adopted Unanimously

Springer/Key

Whereas, the Wabasha County Human Services Board is required to meet monthly in accordance with Minnesota Statutes, Chapter 402; and

Whereas, the Human Services Board currently meets on the 3rd Tuesday of each month prior to the regularly scheduled Wabasha County Board of Commissioners Meeting; and

Now therefore be it resolved by the Wabasha County Board of Human Services that its meeting schedule for 2019 shall continue to be on the 3rd Tuesday of each month at 8:00 am with the following exceptions: The board will meet at 3:00 pm on June 18, 2019 and at 8:00 am on December 27th, 2019.

Adopted this 15th day of January 2019 by the Wabasha County Human Services Board.

Adopted Unanimously

Key/Springer

Whereas, the Wabasha County Human Services Board has maintained an agreement for the provision of mental health and chemical dependency services with Hiawatha Valley Mental Health Center (HVMHC) for many years and wishes to continue this contractual relationship; and

Whereas, the Director of Social Services recommends approval of this agreement in order to help provide mental and behavioral support to our citizens and enhance the well-being of our community;

Now, therefore be it resolved the Wabasha County Human Services Board approves the mental health and chemical dependency services agreement with Hiawatha Valley Mental Health Center at a maximum cost of $125,500.  This agreement will end December 31, 2019.   

Adopted this 15th day of January 2019 by the Wabasha County Human Services Board.

Adopted Unanimously

Hall/Key

Whereas, the Wabasha County Human Services Board has maintained an agreement for the provision of mental health and chemical dependency services with Hiawatha Valley Mental Health Center for several years; and

Whereas, in order to best serve its citizens the County occasionally may have need to supplement its own case management services with those of another provider; and

Whereas, Hiawatha Valley Mental Health Center is an approved vendor under Minnesota Rules to provide Mental Health Targeted Case Management (MH-TCM) and Children’s Mental Health Targeted Case Management (CMH-TCM) services; and

Whereas, Hiawatha Valley Mental Health Center has agreed to provide case management services that have been pre-authorized by the County on an as-needed basis at a monthly rate of $414 for MH-TCM and $602 for CMH-TCM; 

Now, therefore, be it resolved that the Wabasha County Human Services Board approves the agreement with Hiawatha Valley Mental Health Center to provide supplemental case management services for the period from January 1, 2019 to December 31, 2019, and/or shall remain in effect until a new contract is signed by both parties or terminated under provisions of the agreement.

Adopted this 15th day of January 2019 by the Wabasha County Human Services Board.

Adopted Unanimously

Goihl/Springer

Whereas, Wabasha County has maintained a contractual relationship with EmPower CTC to provide chemical dependency evaluations on behalf of the County for several years; and

Whereas, both the County and EmPower CTC wish to maintain this relationship; and

Whereas, the current rate requested by EmPower CTC is $112  per chemical dependency evaluation performed by their agency along with mileage reimbursement when applicable; and

Whereas, the Director of Social Services recommends authorizing approval of this agreement as the most cost effective means of providing this service to our citizens;

Now, therefore be it resolved by the Wabasha County Human Services Board, that the Director of Social Services is authorized to sign an updated agreement with EmPower CTC to provide chemical dependency evaluations on behalf of the County.

Adopted this 15th day of January 2019 by the Wabasha County Human Services Board.

Adopted Unanimously

Key/Springer

Whereas, Wabasha County Social Services wishes to contract with MAK Consulting, LLC in order to examine its SSIS data and provide training, if necessary, in order to maximize targeted case management revenue; and

Whereas, MAK Consulting. LLC  has agreed to provide this consultation at an estimated cost not to exceed $4,300.00; and

Whereas, the Director of Social Services recommends authorizing approval of this contract as it would be a beneficial learning opportunity for both line and supervisory staff and it is a cost effective means of ensuring that the County is appropriately maximizing all potential case management revenue;

Now, therefore be it resolved by the Wabasha County Human Services Board, that the Director of Social Services is authorized contract with MAK Consulting, LLC to provide consultation and training services to department staff at a cost not to exceed $4,300.00.

Adopted this 15th day of January 2019 by the Wabasha County Human Services Board.

Adopted Unanimously  

DISCUSSION and INFORMATIONAL ITEMS 

  1. South Country Health Alliance- Payment of Capitol Request:  Commissioner Springer and Michael Plante outlined the details of the capitol request. The consensus was to bring the resolution forward for discussion and action at the Wabasha County Board of Commissioners meeting scheduled for  2/5/2019. 
  2.  Social Services Budget Summary: Gwen Resech gave a brief update on the Social Services Budget.  As of 12/31/2018, YTD expenses were $4,949,734, Non-levy revenue was $3,232,160 and the cash balance reserve fund was $3,826,512.
  3. Partial Federal Government Shutdown-Potential County Impacts: John Dahlstrom reported that if the federal shutdown extended past February, the immediate concern would the potential disruption of SNAP benefits (formerly known as Food Stamps). Currently, Wabasha County has 435 cases open on SNAP, covering 768 individuals in the county.  The combined payment is approximately $70,800 a month.
  4. Hiawatha Valley Mental Health Center Board of Directors Participation: The Hiawatha Valley Mental Health Center Board of Directors Board extended an invitation to  have a Wabasha County commissioner serve on their board.  It was decided that Commissioner Wobbe would serve as the primary member and Commissioner Springer as the alternate.

PHS and SS MISCELLANEOUS: 

Michael Plante thanked the staff and directors of Public Health and Social Services for the work they do for our county residents.  Plante noted this will be his last Human Services Board meeting, and that he learned a lot during his time in Wabasha from these departments and staff. 

Goihl/Hall

Being no further business to come before the Human Services Board, motion was made and duly
carried at 8:55 AM to recess this meeting until 8:00 AM on February 19, 2019.

Agenda for this meeting  Agenda for this meeting

 

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