Minutes March 19, 2019 HS

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 8:00 AM, and March 19th, 2019 in accordance with MS 402.01 to 402.10.  The previous meeting was recessed to this time and place.  

The following members were present: Commissioners Goihl, Key and Springer. Commissioners Hall and Wobbe were absent.

Key/Goihl

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda with no corrections or additions.

Adopted Unanimously

Goihl/Key

WHEREAS, the Minutes of the February 19, 2019  regular board meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 2/19/2019 through 3/19/2019 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 2/19/2019 through 3/19/2019 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel
actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 2/19/2019 through 3/19/2019 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 2/19/2019 through 3/19/2019 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;  

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be affirmed as valid claims against the County approved for payment.
WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously 

SPECIAL PRESENTATIONS

  1. Maternal Child Health Programs:  Amber Reidt provided an update on the work being done in the Maternal Child Health programs that are offered by Wabasha County.   The commissioners were provided the updated brochure that includes all program areas followed by a brief presentation on each by Ms. Reidt. 

ACTION ITEMS 

Goihl/Key

WHEREAS, the Social Services Department would like to adopt a formal policy regarding the funding of Fire Extinguishers, Smoke Alarms, and State Fire Marshal Inspections for Emergency Relative Placement Resources (3.232); and

WHEREAS, the limits under this policy would be a one-time stipend of $50.00 to be paid to emergency relative foster care providers to fund up to one 2-A:10B-C fire extinguisher and two smoke alarms for each emergency relative placement resource; and

WHEREAS, in the event that an emergency relative foster care provider’s home requires a state fire marshal inspection, Wabasha County Social Services will reimburse the emergency relative foster care provider $50.00 for the costs associated with the inspection; and

WHEREAS, the Director of Social Services recommends approval of this policy to help increase the number of available relative placement resources that are available and to ensure that homes are safe and conducive to meeting children’s needs;

BE IT RESOLVED, by the Wabasha County Human Services Board, that it approves the recommended policy manual update for Funding Fire Extinguishers, Smoke Alarms, and State Fire Marshal Inspections for Emergency Relative Placement Resources (3.232) effective 03-19-2019. 

Adopted Unanimously

Key/Goihl

WHEREAS, the Wabasha County Human Services Board has a responsibility to ensure that applicants/recipients of Medial Assistance (MA) and MinnesotaCare pregnant women and children under 21 years of age are provided with or reimbursed for the appropriate level of needed transportation and other travel related expenses to enable them to access necessary medical treatment; and

WHEREAS, the county wishes to execute a standardized agreement for the provision of Non-Emergency Medical Transportation services with the following entity for 2019: DPS Transport; and

WHEREAS, the Director of Social Services recommends approval of this service agreement to help meet the transportation needs of Wabasha County residents; 

BE IT RESOLVED, by the Wabasha County Human Services Board, that it authorizes the Director of Social Services to execute a service agreement with the following entity: DPS Transport to provide transportation services to eligible residents of Wabasha County.  Said agreements will be effective January 1, 2019, to December 31, 2019. 
Adopted Unanimously

DISCUSSION and INFORMATIONAL ITEMS 

  1. Social Services Budget Report:  Gwen Resech provided a summary report.  As of 2/28/2019, YTD expenses were $914734, Non-levy revenue was $914,734 and the cash balance reserve fund was $3,493,330.
  2. Nystrom and Associates, LTD/Family Support Services, Inc.:  Kayla LaDuke reported that Family Support Services, Inc. was locally certified to provide ARMHS services in the County.  The provider indicated they would welcome an opportunity to give a Board update at a future meeting.  
  3. MN DHS Human Services Performance Management Adult Repeat Maltreatment Measure-Baseline Performance:  John Dahlstrom reported that this was a baseline report with no performance improvement plan requirements.  The County’s 2018 performance was at 100% (no repeat maltreatment reports of the same type in six months).
  4. Three Rivers Transportation Agreement: John Dahlstrom reported that there was a technical adjustment that needed to be made to the agreement and that Three Rivers had also expressed concerns about some of the new regulatory language.  A revised agreement would be brought forward for approval at a future meeting.
  5. SCHA Audit Results: Jodi Johnson provided the Board with the results of the recent SCHA audit. 100% was achieved in Ability Care and the Unable to Reach items.  SCHA reported that they were very pleased with our charting and would use it as an example for other member counties.
  6. South Country Health Alliance: A special meeting will be held on 3/26/19 to reconsider the capital contribution and membership withdrawal resolutions.

PHS and SS MISCELLANEOUS: 

Tammy Fiedler reminded the Board there that was a meeting related to flooding at 2:00 pm that day.

John Dahlstrom reported that March was Social Worker Month and in honor of the social workers, Social Services and Public Health would be hosting a breakfast potluck on 3/20/2019 at 8:00 am in the Public Health Conference Room.

John Dahlstrom reported that the Fraud Prevention Investigation program was up for state grant renewal and discussed the financial implications based on the current budget projections.  The consensus of the Board was to proceed with the current fiscal host agreements as they are currently stated and then revisit the issue again in two years for possible adjustment. 

John Dahlstrom discussed Social Services staff wanted to adopt a local highway for cleanup and if there were any concerns doing so as a department.  It would be on their own time and on a voluntary basis.  No concerns were raised and the Board appreciated the action.    

Lisa Klees was recognized for her 30 years of service.

Key/Springer

Being no further business to come before the Human Services Board, motion was made and duly carried at 8:43 AM to recess this meeting until 8:00 AM on April 16, 2019.

Agenda for this meeting   Agenda for this meeting

 

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