Minutes April 16, 2019 HS

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 8:00 AM, and April 16th, 2019 in accordance with MS 402.01 to 402.10.  The previous meeting was recessed to this time and place.  

The following members were present: Commissioners Wobbe, Key and Springer. Commissioners Hall and Goihl were absent.

Key/Springer

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda with no corrections or additions.

Adopted Unanimously

Key/Springer

WHEREAS, the Minutes of the March 19th, 2019  regular board meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 3/19/2019 through 4/16/2019 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 03/19/2019 through 4/16/2019 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel
actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 3/19/2019 through 4/16/2019 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 3/19/2019 through 4/16/2019 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;   

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be affirmed as valid claims against the County approved for payment.
WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously 

SPECIAL PRESENTATIONS

  1. Well and Septic Work Update:  Darrin Thompson provided an update on the work being done in the well, septic and drinking water programs offered by Wabasha County. An updated summary list of services was provided followed by a brief presentation on each program area by Mr. Thompson. 
  1. Annual Child Support Update:  Lisa Klees provided an update on the child support program. Wabasha County currently handles 704 child support cases with 61% of these being for clients who do not receive public assistance. The majority of the public assistance cases are for Medical Assistance. Wabasha County collected $2,479,288 in FFY 2018. The majority of payments received are through income withholding. The State has added additional payment options for clients.  Payments can be made via income withholding or direct payments from an obligor which now include: automatic recurring withdrawal from a bank account, Pay Near Me, or Money Gram.  On-line payments are also accepted as are payments at county offices. 

Wabasha County’s current ranking in the five standard State and Federal performance measures are: 
Paternity Establishments: 101.18%  (52nd in state)
Child Support Order Establishment: 92.62%  (38th in state)
Collections on Current Support: 79.50%  (19th in state)
Collections on Arrears: 78.07% (25th in state)
Program Cost Effectiveness: $7.42 (3rd in state)

ACTION ITEMS

Springer/Key

WHEREAS, the Wabasha County Human Services Board has a responsibility to ensure that applicants/recipients of Medial Assistance (MA) and MinnesotaCare pregnant women and children under 21 years of age are provided with or reimbursed for the appropriate level of needed transportation and other travel related expenses to enable them to access necessary medical treatment; and

WHEREAS, Three Rivers Community Action, Inc. and the County have an agreement in place to provide transportation services; and

WHEREAS, the current contract for CY19 has been amended to include technical language recommended by both the State and the regional contract manager to ensure compliance with federal regulations in regards to the use of funds;

BE IT RESOLVED, that the Director of Social Services is authorized to execute the amended service agreement with Three Rivers Community Action, Inc., to provide transportation services to eligible residents of Wabasha County.  Said agreement remains to be in effect January 1, 2019, to December 31, 2019. 

Adopted Unanimously

Springer/Key

WHEREAS, Wabasha County has participated in a regional Fraud Prevention Investigation (FPI) program with the State of Minnesota and Goodhue, Winona, Fillmore and Houston counties since 1999; and

WHEREAS, effective July 1, 2015, Wabasha County was designated as the Regional Administrative Agency for this program with the State of Minnesota’s Department of Human Services, Financial Fraud and Abuse Investigations Division; and

WHEREAS, the state multi-county grant contract and individual county cooperative agreements are up for renewal for the state fiscal years 2020-2021; and

WHEREAS, the State has indicated that the grant amounts awarded to agencies will remain the same as the previous fiscal years; and

WHEREAS, Wabasha County, as the Regional Administrative Agency, will need to execute cooperative agreements with each participating county and said agreements will include the provision that each participating county will pay Wabasha County an administrative fee of $1500 per fiscal year;

BE IT RESOLVED, that the Director of Social Services is hereby authorized to execute the Fraud Prevention Investigation Multi-County Grant Contract with the State of Minnesota and any required cooperative agreements from Goodhue, Winona, Houston, and Fillmore counties.  The term for all contractual agreements will be from July 1, 2019 through June 30, 2021.

Adopted Unanimously

DISCUSSION and INFORMATIONAL ITEMS 

  1. Social Services Budget Summary: Gwen Resech provided a summary report. As of 3/31/2019, YTD expenses were $1,259,759, Non-levy revenue was $742,134 and the cash balance reserve fund was $3,336,524.
 
  1.  SNAP E&T Bonus Funding: Lisa McNally reported that our local SNAP E&T region (Wabasha, Goodhue, Houston and Mower counties) received an additional allocation of $100,000 for services.  The bonus allocation will be divided according to caseload size.
  1. South Country Health Alliance: Initial fiscal reports appear to be better than budget.  SCHA has been serving the adult population in non-member Freeborn County for several years.  It is anticipated, for financial considerations that SCHA will continue to participate in the 2020 procurement process for this population as it is revenue positive.

 PHS and SS MISCELLANEOUS: 

Tammy Fiedler reported that the Community Health Needs Assessment and Community Health Improvement Plan are in their final review stages.  Copies will be provided to the Board when they are submitted.

Tammy Fiedler reported that EWIC has launched and is going well.  It is a more user-friendly system that works like a debit card; removing items after purchase and allowing the participant to have more options of when to purchase needed items.

Tammy Fiedler reported that Officer Lorenson from the Sheriff’s Office provided training on home safety, drug identification and how to recognize drug paraphernalia at their all staff meeting.  Fiedler stated Public Health and HCBS staff appreciated the content.

John Dahlstrom reported that May is Mental Health awareness month. Angie Craig will be hosting a round table event April 24th at Faith Lutheran Church. John Dahlstrom, Kayla LaDuke, Tim Hunter, Tammy Fiedler and Jodi Johnson will be attending.

Springer/Key

Being no further business to come before the Human Services Board, motion was made and duly carried at 8:53 AM to recess this meeting until 8:00 AM on April 16, 2019.

Agenda for this meeting   

Agenda for this meeting

 

Free Joomla template design by Joomlage.com